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Kootenay Silver Inc. Proxy Solicitation & Information Statement 2017

Oct 31, 2017

45153_rns_2017-10-31_22d102be-3724-4402-933a-d04b2051544e.pdf

Proxy Solicitation & Information Statement

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KOOTENAY SILVER INC.

Suite 1820-1055 West Hastings Street Vancouver, British Columbia V6E 2E9

INFORMATION CIRCULAR

(containing information as at October 19, 2017 unless otherwise noted)

PERSONS MAKING THE SOLICITATION

This Information Circular is furnished in connection with the solicitation of proxies being made by the management of Kootenay Silver Inc. (the “Corporation”) for use at the Annual and Special Meeting of the Corporation’s shareholders (the “Meeting”) to be held on Thursday, November 30, 2017 at the time and place and for the purposes set forth in the accompanying Notice of Meeting . While it is expected that the solicitation will be made primarily by mail, proxies may be solicited personally or by telephone by directors, officers and employees of the Corporation.

All costs of this solicitation will be borne by the Corporation.

APPOINTMENT AND REVOCATION OF PROXIES

The individuals named in the accompanying form of proxy are directors or officers of the Corporation. A SHAREHOLDER WISHING TO APPOINT SOME OTHER PERSON (WHO NEED NOT BE A SHAREHOLDER) TO ATTEND AND ACT FOR THE SHAREHOLDER AND ON THE SHAREHOLDER’S BEHALF AT THE MEETING HAS THE RIGHT TO DO SO, EITHER BY INSERTING SUCH PERSON’S NAME IN THE BLANK SPACE PROVIDED IN THE FORM OF PROXY AND STRIKING OUT THE THREE PRINTED NAMES, OR BY COMPLETING ANOTHER FORM OF PROXY .

To be valid, a proxy must be dated and signed by the shareholder or by the shareholder’s attorney authorized in writing. In the case of a corporation, the proxy must be signed by a duly authorized officer of or an attorney for the corporation.

The completed proxy, together with the power of attorney or other authority, if any, under which the proxy was signed or a notarially certified copy of the power of attorney or other authority, must be delivered to Computershare Investor Services Inc., of 100 University Avenue, 8th Floor, Toronto, Ontario M5J 2Y1 by mail, fax or by following the procedure for internet voting provided in the accompanying form of proxy at least 48 hours (excluding Saturdays, Sundays and holidays) prior to the time that the Meeting, or any adjournment(s) or postponement(s) thereof, or with the Chairman of the Meeting prior to the commencement of the Meeting.

A shareholder who has given a proxy may revoke it by an instrument in writing executed by the shareholder or by the shareholder’s attorney authorized in writing or, if the shareholder is a corporation, by a duly authorized officer or attorney of the corporation, and delivered either to the registered office of the Corporation, at Suite 910 – 800 West Pender Street, Vancouver, British Columbia, V6C 2V6, at any time up to and including the last business day preceding the day of the Meeting or any adjournment(s) or postponement(s) thereof, or to the Chairman of the Meeting on the day of the Meeting or any adjournment thereof, or in any other manner provided by law. A revocation of a proxy does not affect any matter on which a vote has been taken prior to the revocation.

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ADVICE TO BENEFICIAL SHAREHOLDERS

Only registered shareholders or duly appointed proxyholders are permitted to vote at the Meeting. Most shareholders of the Corporation are “non-registered” shareholders because the common shares of the Corporation they own are not registered in their names but are instead registered in the names of a brokerage firm, bank or other intermediary or in the name of a clearing agency. Shareholders who do not hold their common shares in their own name (referred to herein as “Beneficial Shareholders”) should note that only registered shareholders may vote at the Meeting.

If common shares are listed in an account statement provided to a shareholder by a broker, then in almost all cases those shares will not be registered in such shareholder’s name on the records of the Corporation. Such shares will more likely be registered under the name of the shareholder’s broker or an agent of that broker. In Canada, the vast majority of such shares are registered under the name of CDS & Co. (the registration name for CDS Clearing and Depository Services Inc., which company acts as nominee and custodian for many Canadian brokerage firms), and in the United States the vast majority of such shares are registered under the name of Cede & Co. as nominee for The Depository Trust Company (which acts as depository for many United States brokerage firms and custodian banks). Common shares held by brokers or their nominees can only be voted (for or against resolutions) upon the instructions of the Beneficial Shareholder. Without specific instructions, brokers/nominees are prohibited from voting shares for their clients. The directors and officers of the Corporation do not know for whose benefit the common shares registered in the name of CDS & Co. and Cede & Co. are held.

Applicable regulatory policy requires intermediaries/brokers to seek voting instructions from Beneficial Shareholders in advance of shareholders’ meetings unless the Beneficial Shareholders have waived their right to receive Meeting materials. Every intermediary (broker) has its own mailing procedure, and provides its own return instructions, which should be carefully followed in order to ensure that their common shares are voted at the Meeting. The voting instruction form supplied by intermediaries to Beneficial Shareholders is often identical to the form of proxy that is provided to registered shareholders. However, the purpose of the voting instruction form is limited to instructing the registered shareholder how to vote on behalf of the Beneficial Shareholder. Should a non-registered shareholder receiving such a voting instruction form wish to vote at the Meeting, the non-registered shareholder should strike out the names of the Management Proxyholders named in the voting instruction form and insert the name of the person designated by the non-registered shareholder in the blank provided and return the voting instruction form to the intermediary in accordance with the instructions contained in the form, well in advance of the Meeting.

The majority of brokers now delegate responsibility for obtaining instructions from clients to Broadridge Financial Solutions, Inc. (“Broadridge”). Broadridge typically prepares a machine-readable voting instruction form, mails those forms to the Beneficial Shareholders and asks Beneficial Shareholders to return the forms to Broadridge, or otherwise communicate voting instructions to Broadridge (by way of the internet or telephone, for example). Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of common shares to be represented at the Meeting. A Beneficial Shareholder who receives a voting instruction form cannot use that form to vote common shares directly at the Meeting. The voting instruction form must be returned to Broadridge (or instructions respecting the voting of the common shares must be communicated to Broadridge) well in advance of the Meeting in order to have the common shares voted. All references to shareholders in this Information Circular and the accompanying form of proxy and Notice of Meeting are to shareholders of record unless specifically stated otherwise.

Beneficial Shareholders fall into two categories – those who object to their names being made known to the issuers of securities which they own (called “OBOs” – for “ Objecting Beneficial Owners ”) and those who do not object to the issuers of the securities they own knowing who they are (called “NOBOs” for “ Non-Objecting Beneficial Owners ”). In accordance with National Instrument 54-101 – Communication with Beneficial Owners of Securities of a Reporting Issuer (“NI 54-101”) , issuers may obtain and use the NOBO list for distribution of proxy-related materials directly (not via Broadridge) to such NOBOs.

The Corporation is taking advantage of NI 54-101 – Communication with Beneficial Owners of Securities of a Reporting Issuer which permits the Corporation to deliver proxy-related materials directly to its NOBOs. As a result, NOBOs can expect to receive a scannable voting instruction form (“VIF”) from the Corporation’s transfer agent, Computershare. The VIF is to be completed and returned to Computershare in the envelope provided or by facsimile,

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or a NOBO has the option to submit their proxy vote either by telephone or via the internet in the manner described in the VIF. Computershare tabulates the results of the VIFs received from NOBOs and will provide appropriate instructions at the Meeting with respect to the common shares represented by those VIFs.

The Corporation’s OBOs can expect to be contacted by Broadridge or their brokers or their broker’s agents as set out above. The Corporation will not pay for intermediaries to deliver the Notice of Meeting, Information Circular and VIF to OBOs, and OBOs will not receive the Meeting materials unless their intermediary assumes the cost of the delivery.

These securityholder materials are being sent to both registered and non-registered owners of the securities. If you are a non-registered owner, and the Corporation or its transfer agent has sent these materials directly to you, your name and address and information about your holdings of securities, have been obtained in accordance with applicable securities regulatory requirements from the intermediary holding on your behalf.

By choosing to send this Information Circular to you directly, the Corporation (and not the intermediary holding on your behalf) has assumed responsibility for (i) delivering the Information Circular to you; and (ii) executing your proper voting instructions. Please return your voting instructions as specified in the request for voting instructions.

EXERCISE OF DISCRETION

If the instructions in a proxy are certain, the shares represented thereby will be voted on any poll by the persons named in the proxy and, where a choice with respect to any matter to be acted upon has been specified in the proxy, the shares represented thereby will, on a poll, be voted or withheld from voting in accordance with the specifications so made.

Where no choice has been specified by the shareholder, such shares will, on a poll, be voted in accordance with the notes to the form of proxy.

The enclosed form of proxy, when properly completed and delivered and not revoked, confers discretionary authority upon the persons appointed proxyholders thereunder to vote with respect to any amendments or variations of matters identified in the Notice of Meeting and with respect to other matters which may properly come before the Meeting. At the time of the printing of this Information Circular, the management of the Corporation knows of no such amendment, variation or other matter which may be presented to the Meeting.

VOTING SECURITIES AND PRINCIPAL HOLDERS OF VOTING SECURITIES

As at the date hereof, the Corporation has 174,697,376 fully paid and non-assessable common shares without par value issued and outstanding, each share carrying the right to one vote.

Any shareholder of record at the close of business on October 19, 2017 who either personally attends the Meeting or who has completed and delivered a proxy in the manner and subject to the provisions described above, shall be entitled to vote or to have such shareholder’s shares voted at the Meeting.

The Articles of the Corporation provide that a quorum for the transaction of business at a meeting of shareholders is two persons who are, or who represent by proxy, shareholders who, in the aggregate, hold at least 5% of the issued shares entitled to be voted at the Meeting.

To the best of the knowledge of the directors and executive officers of the Corporation, no persons, beneficially own, directly or indirectly, or exercise control or direction over, shares carrying 10% or more of the voting rights attached to all outstanding shares of the Corporation.

ELECTION OF DIRECTORS

The Board of Directors (the “Board”) of the Corporation presently consists of seven (7) directors, and it is intended to determine the number of directors at seven (7) and to elect seven (7) directors for the ensuing year.

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Pursuant to the Advance Notice Policy adopted by the Board of Directors on May 16, 2013, which was ratified and confirmed by shareholders at the Annual General Meeting of shareholders held on July 24, 2013 and is filed on SEDAR under the Corporation’s profile at www.sedar.com, any additional director nominations for the Meeting must have been received by the Corporation, in compliance with the Advance Notice Policy, on or before the close of business on October 6, 2017. No additional director nominations were received by the Corporation.

The term of office of each of the present directors expires at the Meeting. The persons named below will be presented for election at the Meeting as management’s nominees. Management does not contemplate that any of these nominees will be unable to serve as a director. Each director elected will hold office until the next Annual General Meeting of the Corporation or until his or her successor is elected or appointed, unless his or her office is earlier vacated in accordance with the Articles of the Corporation or within the provisions of the Business Corporations Act (British Columbia).

The following table sets out the names of the proposed nominees for election as directors, the province or state and country in which each is ordinarily resident, all offices of the Corporation now held by each of them, if any, their principal occupations or employments during the past five years if such nominee is not presently an elected director, the period of time each has been a director of the Corporation, and the number of common shares of the Corporation beneficially owned by each, directly or indirectly, or over which control or direction is exercised, as at the date hereof.

Name, Province or State,
Country of Residence,
Position(s) with Corporation(1)
Principal Occupation and, if not at
Present an Elected Director,
Employment for Last Five Years(1)
Date(s) Served
as a Director
Common
Shares
Held(1)
Kenneth E. Berry(5)(6)
British Columbia, Canada
Chairman and Director
Chairman of the Corporation, formerly
President; and, self-employed consultant,
providing
finance
and
corporate
communications services to various public
companies; Director, President, CEO and
Chairman of Northern Vertex Mining
Corp. and Director, President, CEO and
Corporate Secretary of Theia Resources
Ltd.
November 27,
2002
743,500
James M. McDonald(5)(6)
Alberta, Canada
President, Chief Executive
Officer and Director
President and Chief Executive Officer of
the Corporation; President of Makwa
Exploration Ltd. (“Makwa”), a private
geological consulting company; and
Director of Northern Vertex Mining Corp.
March 7, 2005 1,857,200(2)
Brian Groves(4)
British Columbia, Canada
Director
Director, President & Chief Executive
Officer of Genesis Metals Corp. from
February
2016
to
present.
Former
President and Chief Executive Officer of
Spanish Mountain Gold Ltd.; and Director
of Riverside Resources Inc.
June 25, 2009 Nil
Joseph P. Giuffre(3)(4)(5)(6)
British Columbia, Canada
Director
Chief Legal Officer of Nevsun Resources
Ltd.
July 9, 2008 200,000
Jon Morda(3)
Ontario, Canada
Director
Director of Besra Gold Inc., Retired December 12,
2011
25,000

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Name, Province or State,
Country of Residence,
Position(s) with Corporation(1)
Principal Occupation and, if not at
Present an Elected Director,
Employment for Last Five Years(1)
Date(s) Served
as a Director
Common
Shares
Held(1)
Andrea Zaradic(5)
British Columbia, Canada
Director
Vice President Engineering & Projects of
Unit
Electrical
Engineering
from
September 2016 to present. Former
President & CEO of Northair Silver Corp.,
a junior natural resource mining company,
from September 2014 to April 21, 2016;
formerly President & CEO of Troon
Ventures Ltd., now known as Grenville
Strategic
Royalty
Corp.
a
royalty
company listed on the TSXV, from June
2012 to February 2014 and Director to
November 2016; VP Project Development
for Keegan Resources Inc. from February
2011 to April 2012; and VP Operations
and Development for Alterra Power Corp.
(formerly Magma Energy Corp.), a TSX
listed global renewable energy company,
from October 2008 to February 2011.
April 21, 2016 263,543
Antonio Reda(3)
British Columbia, Canada
Director
Consultant.
Former
Vice
President,
Corporate Development for Kaminak
Gold Corp., a TSX-V listed junior natural
resource
mining
company,
from
November 2005 to July 2016.
April 21, 2016 35,000

(1) The information as to province or state and country of residence, principal occupation and number of shares beneficially owned by the nominees (directly or indirectly or over which control or direction is exercised) is not within the knowledge of management of the Corporation and has been furnished by the respective nominees.

(2) Of these shares, 614,700 are held by Makwa Exploration, a private company controlled by Mr. McDonald.

(3) Member of the Audit Committee.

(4) Member of the Compensation Committee.

(5) Member of the Governance Committee.

(6) Member of the Nominating Committee.

Shareholders can vote for all of the proposed nominees for directors of the Corporation, vote for some of the proposed nominees and withhold for others, or withhold from voting for all or any of the proposed nominees. Unless otherwise instructed, the named proxyholders will vote FOR the election of each of the proposed nominees set forth above as directors of the Corporation.

The Board does not contemplate that any of its nominees will be unable to serve as a director. If any vacancies occur in the slate of nominees listed above before the Meeting, then the proxyholders named in the accompanying form of proxy intend to exercise discretionary authority to vote the shares represented by proxy for the election of any other persons as directors.

No proposed director of the Corporation is, as at the date of this Information Circular, or has been within 10 years before the date of this Information Circular, a director, chief executive officer or chief financial officer of any company (including the Corporation), that:

  • (a) was subject to a cease trade order, an order similar to a cease trade order or an order that denied the relevant company access to any exemption under securities legislation, for a period of more than 30

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consecutive days, that was issued while the proposed director was acting in the capacity as director, chief executive officer or chief financial officer; or

  • (b) was subject to a cease trade order, an order similar to a cease trade order or an order that denied the relevant company access to any exemption under securities legislation, for a period of more than 30 consecutive days, that was issued after the proposed director ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer.

Except as set out below, no proposed director of the Corporation:

  • (a) is, as at the date of this Information Circular, or has been within 10 years before the date of this Information Circular, a director or executive officer of any company (including the Corporation) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; or

  • (b) has, within 10 years before the date of this Information Circular, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director.

Mr. Jon Morda has been a director of Besra Gold Inc. (“Besra”) from August 16, 2005 to the present date. Besra was formerly listed on the Toronto Stock Exchange and the Australian Stock Exchange. On December 29, 2014, the Ontario Securities Commission (the “OSC”) issued a cease trade order (“CTO”) ceasing all trading in securities of Besra which superseded a temporary order issued by the OSC on December 17, 2014, in connection with Besra’s failure to file its financial statements, management’s discussion and analysis and certifications of the foregoing filings for the financial year ended June 30, 2014 and for the three-month interim period ended September 30, 2014. Similar cease trade orders were subsequently issued against Besra by the British Columbia Securities Commission, the Autorité des Marchés Financiers and the Alberta Securities Commission. All of the aforementioned cease trade orders remain in effect.

On October 19, 2015, Besra filed a Notice of Intention to Make a Proposal pursuant to section 50.4(1) of the Bankruptcy and Insolvency Act (Canada) and MNP Ltd. was appointed as proposal trustee. Besra subsequently filed a proposal on January 29, 2016. The amended proposal was considered and approved by Besra creditors during a meeting on April 7, 2016. Creditors of Besra need to prove their claims by November 7, 2016. On November 16, 2016, the OSC issued an order amending an order it made on October 14, 2016, which partially revoked the CTO it issued on December 29, 2014.

No proposed director of the Corporation has been subject to:

  • (a) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or

  • (b) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable securityholder in deciding whether to vote for a proposed director.

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STATEMENT OF EXECUTIVE COMPENSATION

Director and Named Executive Officer Compensation

In this section, “Named Executive Officer” means (a) the Corporation’s chief executive officer (the “CEO”), including an individual performing functions similar to a CEO, (b) the Corporation’s chief financial officer (the “CFO”), including an individual performing functions similar to a CFO, (c) the most highly compensated executive officer of the Corporation, and its subsidiaries, other than the CEO and CFO, at the end of the most recently completed financial year whose total compensation was, individually, more than $150,000, as determined in accordance with subsection 1.3(5) of Form 51-102F6V Statement of Executive Compensation – Venture Issuers , for that financial year; and (d) each individual who would be a Named Executive Officer under (c) but for the fact that the individual was not an executive officer of the Corporation and was not acting in a similar capacity, at the end of that financial year.

During the Corporation’s fiscal year ended December 31, 2016, the following individuals were the Named Executive Officers of the Corporation:

  • James M. McDonald, President and CEO

  • Rajwant S. Kang, CFO and Corporate Secretary

  • Kenneth E. Berry, Chairman

Director and Named Executive Officer Compensation, Excluding Compensation Securities

Table of Compensation Excluding Compensation Securities

The following table provides a summary of compensation paid, payable, awarded, granted, given, or otherwise provided, directly or indirectly, by the Corporation or a subsidiary of the Corporation to each Named Executive Officer and director of the Corporation during the fiscal years ended December 31, 2016 and 2015:

Name and Position Year Salary,
Consulting
Fee, Retainer
or
Commission
($)
Bonus
($)
Committee
or Meeting
Fees
($)
Value
of
Perquisites
($)
Value
of
all
other
Compensation
($)
Total
Compensation
($)
James M. McDonald
President, CEO and
Director
2016
2015
$180,000
$180,000
$100,000
$Nil
$12,000
$8,500
$Nil
$Nil
$Nil
$Nil
$292,000(1)
$188,500(2)
Rajwant S. Kang 2016 $143,000 $Nil $Nil $Nil $Nil $143,000(3)
CFO and Corporate
Secretary
2015 $143,000 $Nil $Nil $Nil $Nil $143,000(3)
Kenneth E. Berry 2016 $180,000 $Nil $12,000 $Nil $Nil $192,000(4)
Chairman and Director 2015 $180,000 $Nil $8,500 $Nil $Nil $188,500(5)
Joseph P. Giuffre 2016 $Nil $Nil $16,000 $Nil $Nil $16,000
Director 2015 $Nil $Nil $12,500 $Nil $Nil $12,500
Brian Groves 2016 $Nil $Nil $15,000 $Nil $Nil $15,000
Director 2015 $Nil $Nil $12,500 $Nil $Nil $12,500
Jon Morda 2016 $Nil $Nil $16,000 $Nil $Nil $16,000
Director 2015 $Nil $Nil $12,500 $Nil $Nil $12,500

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Name and Position Year Salary,
Consulting
Fee, Retainer
or
Commission
($)
Bonus
($)
Committee
or Meeting
Fees
($)
Value
of
Perquisites
($)
Value
of
all
other
Compensation
($)
Total
Compensation
($)
Richard
Whittington(6)
Director
2016
2015
$Nil
$Nil
$Nil
$Nil
$12,000
$8,500
$Nil
$Nil
$Nil
$Nil
$12,000
$8,500
Andrea Zaradic(7)
Director
2016 $50,000(8) $Nil $7,333 $Nil $Nil $57,333
Antonio Reda(7)
Director
2016 $Nil $Nil $7,333 $Nil $Nil $7,333
  • (1) Of this amount, Mr. McDonald received $180,000 during the year and was awarded a bonus of $100,000 which was paid subsequent to December 31, 2016 in his capacity as President and CEO of the Corporation and $8,500 in his capacity as a director. All payments were made to Makwa, a private company controlled by Mr. McDonald, which provides the services of Mr. McDonald as the Corporation’s President and CEO. See “ Employment, Consulting and Management Agreements ”.

  • (2) Of this amount, Mr. McDonald received $142,500 during the year with $37,500 voluntarily deferred and paid in July 2016 in his capacity as President and CEO of the Corporation and $8,500 in his capacity as a director and was paid to Makwa, a private company controlled by Mr. McDonald, which provides the services of Mr. McDonald as the Corporation’s President and CEO. See “Employment, Consulting and Management Agreements” .

  • (3) This amount was paid to RSK Management Consulting Inc. (“RSK Management”), a private company controlled by Mr. Kang, which provides the services of Mr. Kang as the Corporation’s CFO and Corporate Secretary. See “Employment, Consulting and Management Agreements” .

  • (4) Of this amount, Mr. Berry received $180,000 in his capacity as Chairman of the Corporation and $8,000 in his capacity as a director. Of this amount, $180,000 was paid to Manly Capital Corp. (“Manly Capital”), a private company controlled by Mr. Berry, which provides the services of Mr. Berry as the Corporation’s Chairman. See “Employment, Consulting and Management Agreements” .

  • (5) Of this amount, Mr. Berry received $160,000 during the year with $20,000 voluntarily deferred and paid in July 2016 in his capacity as Chairman of the Corporation and $8,500 in his capacity as a director. Of this amount, $180,000 was paid to Manly Capital Corp. (“Manly Capital”), a private company controlled by Mr. Berry, which provides the services of Mr. Berry as the Corporation’s Chairman. See “Employment, Consulting and Management Agreements” .

  • (6) Mr. Whittington ceased to be a director of the Corporation on November 30, 2016.

  • (7) Ms. Zaradic and Mr. Reda were appointed as directors of the Corporation on April 21, 2016

  • (8) Ms. Zaradic entered into a consulting agreement with the Corporation, which came into effect on April 21, 2016 and replaced her employment agreement held with Northair Silver Corp. which company was acquired by the Corporation on April 21, 2016. The consulting agreement allows for irrevocable payments totaling $150,000 over 24 months, commencing on May 1, 2016.

Table of Compensation Securities

The following table discloses that the Corporation did not grant or issue any compensation securities or stock options to any director and Named Executive Officer of the Corporation or any of its subsidiaries during the fiscal year ended December 31, 2016. The footnotes to the table disclose the number of stock options held by the directors and Named Executive Officers of the Corporation and its subsidiaries as at December 31, 2016:

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3053-01\AGM 2017\10342

Name and Position Type
of
Compensa
-tion
Security
Number
of
Compensation
Securities,
Number
of
Underlying
Securities and
Percentage of
Class
Date
of
Issue
or
Grant
Issue,
Conversion
or Exercise
Price
($)
Closing
Price
of
Security or
Underlying
Security on
Date
of
Grant
($)
Closing
Price
of
Security or
Underlying
Security at
Year
End
($)
Expiry Date
James M.
McDonald(1)
President, CEO and
Director
Nil Nil N/A N/A N/A N/A N/A
Rajwant S. Kang(2)
CFO and Corporate
Secretary
Nil Nil N/A N/A N/A N/A N/A
Kenneth E. Berry(3)
Chairman and
Director
Nil Nil N/A N/A N/A N/A N/A
Joseph P. Giuffre(4)
Director
Nil Nil N/A N/A N/A N/A N/A
Brian Groves(5)
Director
Nil Nil N/A N/A N/A N/A N/A
Jon Morda(6)
Director
Nil Nil N/A N/A N/A N/A N/A
Andrea Zaradic(7)
Director
Nil Nil N/A N/A N/A N/A N/A
Antonio Reda(8)
Director
Nil Nil N/A N/A N/A N/A N/A

(1) As at December 31, 2016, Mr. McDonald held 840,000 stock options of the Corporation entitling him to acquire, upon

exercise, 840,000 common shares in the capital of the Corporation. All options are vested.

(2) As at December 31, 2016, Mr. Kang held 660,000 stock options of the Corporation entitling him to acquire, upon exercise, 660,000 common shares in the capital of the Corporation. All options are vested.

(3) As at December 31, 2016, Mr. Berry held 840,000 stock options of the Corporation entitling him to acquire, upon exercise, 840,000 common shares in the capital of the Corporation. All options are vested.

  • (4) As at December 31, 2016, Mr. Giuffre held 305,000 stock options of the Corporation entitling him to acquire, upon exercise, 305,000 common shares in the capital of the Corporation. All options are vested.

  • (5) As at December 31, 2016, Mr. Groves held 305,000 stock options of the Corporation entitling him to acquire, upon exercise, 305,000 common shares in the capital of the Corporation. All options are vested.

  • (6) As at December 31, 2016, Mr. Morda held 310,000 stock options of the Corporation entitling him to acquire, upon exercise, 310,000 common shares in the capital of the Corporation. All options are vested.

  • (7) As at December 31, 2016, Ms. Zaradic held 490,000 stock options of the Corporation entitling her to acquire, upon exercise, 490,000 common shares in the capital of the Corporation. All options are vested.

  • (8) As at December 31, 2016, Mr. Reda held 175,000 stock options of the Corporation entitling him to acquire, upon exercise, 175,000 common shares in the capital of the Corporation. All options are vested.

Exercises of Compensation Securities by Named Executive Officers and Directors

There were no exercises of any stock options or compensation securities by the directors and the Named Executive Officers of the Corporation and its subsidiaries during the fiscal year ended December 31, 2016.

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Stock Option Plans and other Incentive Plans

The stock option plan of the Corporation, as subsequently amended (the “Plan”), was initially approved by the shareholders of the Corporation on August 18, 2004. The purpose of the Plan is to advance the interests of the Corporation by encouraging the directors, officers, employees and consultants of the Corporation, and of its subsidiaries, if any, and employees of a person or company which provides management services to the Corporation or its subsidiaries (the “Participants”), to acquire shares in the Corporation, thereby increasing their proprietary interest in the Corporation, encouraging them to remain associated with the Corporation and furnishing them with additional incentive in their efforts on behalf of the Corporation. The Plan is presently administered by the Board.

The Plan is a “rolling 10% plan” so the number of common shares reserved for issuance under the Plan shall not exceed 10% of the issued and outstanding common shares of the Corporation from time to time. The aggregate number of options granted to any Participant in a twelve month period must not exceed 5% of the issued and outstanding common shares of the Corporation, unless the Corporation has obtained disinterested shareholder approval of such grants as required by the TSX Venture Exchange (the “TSXV”). The aggregate number of options granted to any one consultant of the Corporation must not exceed 2% of the issued and outstanding common shares. The aggregate number of options granted to persons employed to provide investor relations activities must not exceed 2% of the issued and outstanding common shares. Options granted to consultants performing investor relations activities are subject to vesting provisions. The exercise price of the options granted under the Plan is determined by the Board, but shall not be less than the price permitted by the TSXV. Options are exercisable for a term fixed by the Board and shall not exceed 10 years, subject to earlier termination after certain events such as the Participant’s ceasing to be a Participant, disability or death. In accordance with the policies of the TSXV “rolling 10% plans” must be approved annually at the Corporation’s annual meeting by the shareholders of the Corporation. Accordingly, the Corporation will be seeking the approval of its shareholders to the ratification of the Plan at the next annual meeting of the shareholders of the Corporation to be held by December 31, 2017 as is required in accordance with the policies of the TSXV. The Plan was last ratified, confirmed and approved by the shareholders at the Corporation’s annual meeting held on November 30, 2016.

Employment, Consulting and Management Agreements

Effective January 1, 2008, the Corporation entered into a consulting agreement with Makwa, which provides the services of James M. McDonald as the Corporation’s President and CEO for a base fee of $15,000 per month, and a consulting agreement with Manly Capital, which provides the services of Kenneth E. Berry as the Corporation’s Chairman for a base fee of $15,000 per month. The consulting agreements with each of Messrs. McDonald and Berry had an initial term of 24 months (the “Initial Term”) and automatically extend in increments of 24 months until terminated.

The consulting agreements with Makwa and Manly Capital provide that in the event that the engagement of either of Mr. McDonald or Mr. Berry (each a “Consultant”) is terminated prior to any extension of the Initial Term, the Consultant’s period of engagement shall expire as of the date of termination. The consulting agreements further provide that:

  • (a) if the Corporation terminates the Consultant’s engagement for cause (as defined in the consulting agreement) or if the Consultant voluntarily terminates his engagement, the Corporation’s obligation to compensate the Consultant shall in all respects cease as of the date of termination, except that the Corporation shall pay the Consultant the base fee of $15,000 per month and any reimbursable expenses up to such date of termination (the “Accrued Obligations”);

  • (b) if the Consultant’s engagement is terminated due to the death or the permanent disability of the Consultant, the Corporation’s obligation to compensate the Consultant shall in all respects cease as of the date of termination, except that within 30 days after the date of termination the Corporation shall pay the Consultant the Accrued Obligations and six months of the capped monthly base fee or such greater amount to the extent that the base fee has otherwise been increased; and

  • (c) if the Consultant’s engagement is terminated by the Corporation without cause, the Corporation’s obligation to compensate the Consultant shall in all respects cease, except that within 30 days after the

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date of termination the Corporation shall pay the Consultant the Accrued Obligations and 12 months of the capped monthly base fee or such greater amount to the extent that the base fee has otherwise been increased.

If the Consultant’s engagement is terminated pursuant to a change of control (as defined in the consulting agreement) of the Corporation, the Corporation’s obligation to compensate the Consultant shall in all respects cease, except that concurrently with the date of termination the Corporation shall pay the Consultant the Accrued Obligations together with a termination fee equal to 24 months of the capped monthly base fee or such greater amount to the extent that the base fee has otherwise increased. Subsequent to the fiscal year ended December 31, 2016, and effective January 1, 2017, the base fee under the consulting agreement with Makwa increased to $20,833 per month. All other terms of the consulting agreement with Makwa remain unchanged.

The Corporation and RSK Management, a private company controlled by Mr. Kang, have entered into a Management and Consulting Agreement dated January 1, 2013 (the “RSK Management Agreement”) to provide the services of Mr. Kang as the Corporation’s CFO. The RSK Management Agreement provides for, among other things, a base fee of $11,917 per month to RSK Management. The RSK Management Agreement renews each year until termination.

The RSK Management Agreement provides that in the event that the engagement is terminated prior to any extension of the initial term of the RSK Management Agreement, RSK Management’s period of engagement shall expire as of the date of termination. The RSK Management Agreement further provides that:

  • (a) if the Corporation terminates RSK Management’s engagement for cause (as defined in the RSK Management Agreement) or if RSK Management voluntarily terminates its engagement, the Corporation’s obligation to compensate RSK Management shall in all respects cease as of the date of termination, except that the Corporation shall pay RSK Management the base fee of $11,917 per month and any reimbursable expenses up to such date of termination (the “Accrued Obligations”);

  • (b) if RSK Management’s engagement is terminated due to the death or the permanent disability of Mr. Kang, the Corporation’s obligation to compensate RSK Management shall in all respects cease as of the date of termination, except that within 30 days after the date of termination the Corporation shall pay RSK Management the Accrued Obligations and six months of the capped monthly base fee or such greater amount to the extent that the base fee has otherwise been increased; and

  • (c) if RSK Management’s engagement is terminated by the Corporation without cause, the Corporation’s obligation to compensate RSK Management shall in all respects cease, except that within 5 days after the date of termination the Corporation shall pay RSK Management the Accrued Obligations and 18 months of the capped monthly base fee or such greater amount to the extent that the base fee has otherwise been increased.

If RSK Management’s engagement is terminated pursuant to a change of control (as defined in the RSK Management Agreement) of the Corporation, the Corporation’s obligation to compensate RSK Management shall in all respects cease, except that concurrently with the date of termination the Corporation shall pay RSK Management the Accrued Obligations together with a termination fee equal to 24 months of the capped monthly base fee or such greater amount to the extent that the base fee has otherwise increased.

Oversight and Description of Director and Named Executive Officer Compensation

Named Executive Officer Compensation

The Board determines Named Executive Officer compensation based on the recommendation of the Compensation Committee at the time of engagement of the Named Executive Officer and subsequently reviews compensation payable to a Named Executive Officer from time to time. For the Corporation’s fiscal year ended December 31, 2016, the significant elements of compensation paid and awarded to each Named Executive Officer were base salaries/management fees paid indirectly to Messrs. McDonald, Berry and Kang. See “Table of Compensation Excluding Compensation Securities” and “Employment, Management and Consulting Agreements”.

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The components of the Corporation’s executive compensation program are described in the table below:

Compensation element How it is paid What it is designed to reward
Base salary Cash Rewards skills, capabilities, knowledge and experience, reflecting the
level of responsibility, as well as the contribution expected from each
executive.
Short-term Incentive Cash Rewards contribution to departmental performance and the
Corporation’s overall performance. Rewards for achievements within
the current financial year.
Long-term Incentive Stock Options Provides alignment between the interests of executives and
shareholders. Rewards contribution to the long-term performance of
the Corporation and demonstrated potential for future contribution.
Aligns with long-term corporate performance and provides added
incentive for executives to enhance shareholder value.

The Compensation Committee considers a broad range of factors when setting compensation for executive management, including but not limited to, i) market data, ii) recruiting and retaining executives critical to the success of the Corporation, iii) individual performance, iv) corporate performance and v) rewarding performance. The Compensation Committee may request the executive officers to provide remuneration analysis for the sector for its review and also review the performance of certain individuals regarding long-term incentives namely, the grant of option based awards.

The Corporation uses public company market data to compare companies in the same or similar industry sector who are comparable in size and which have similar assets. Information relied upon includes executive compensation of comparable companies and current marketplace salaries being offered. The Corporation also relies on the Board and its collective experience in similar lines of business when assessing compensation levels. The purpose is to:

  • understand the competitiveness of current pay levels for each executive position relative to companies with similar revenues and business characteristics;

  • identify and understand any gaps that may exist between actual compensation levels and market compensation levels; and

  • establish as a basis for developing salary adjustments and option based compensation for the Board’s approval.

Base Salary

The base salary provides an executive with basic compensation and reflects individual responsibility, knowledge and experience, market competitiveness and the contribution expected from each individual. At its discretion, the Compensation Committee may compare each executive officer’s salary with the base salaries for similar positions in the comparator or peer group, and recommends appropriate adjustments, as needed.

Short-term Incentive

Short-term incentive compensation is based on annual results. The short-term incentive compensation ensures that a significant portion of an executive’s compensation varies with actual results in a given year, while providing financial incentives to executives to achieve short-term financial and strategic objectives. It communicates to executives the key accomplishments the Compensation Committee wishes to reward and ensures that overall executive compensation correlates with corporate objectives. The short-term incentive component is structured to reward not only increased value for shareholders but also performance with respect to key operational factors and non-financial goals important to long-term success.

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Long-term Incentive

The long-term incentive component of executive compensation is designed to ensure commonality of interests between management and shareholders. This is accomplished by connecting shareholder return and long-term compensation, motivating executives to achieve long-range objectives that directly benefit shareholders.

Stock options reward executives for growth in the value of the Corporation’s stock over the long term. This is the high risk, high-return component of the executive compensation program because stock options deliver value to an executive only if the share price is above the grant price. The long-term equity incentive includes both a corporate and personal component.

See “ Stock Option Plans and Other Incentive Plans ” for a discussion on incentive stock options that may be awarded to Named Executive Officers. No Stock Options were granted to the Named Executive Officers during the fiscal year ended December 31, 2016. See “Stock Options and Other Compensation Securities” for details.

Director Compensation

The Board determines director compensation for the Corporation from time to time. Directors of the Corporation are currently paid quarterly fees of $2,000 for serving on the Board. Additionally, directors are paid quarterly fees of $1,000 for serving on the audit committee, $500 for serving on other committees, and $500 for attending each meeting of the Board. See “Table of Compensation Excluding Compensation Securities”. Directors are entitled to receive compensation from the Corporation to the extent that they provide other services to the Corporation and any such compensation is based on rates that would be charged by such directors for such services to arm’s length parities. Directors are also entitled to be reimbursed for reasonable expenditures incurred in performing their duties as directors. See “ Stock Option Plans and Other Incentive Plans ” for a discussion on incentive stock options that may be awarded to directors. No Stock Options were granted to directors during the fiscal year ended December 31, 2016. See Stock Options and Other Compensation Securities” for details. Effective January 1, 2017, director compensation was reviewed and amended by the Directors of the Corporation, whereby quarterly fees increased from $2,000 to $2,500; additionally, the chairperson of each of the audit, compensation, governance and nomination committee receive a quarterly fee of $1,000. All other fees remain unchanged.

Recent Significant Changes to the Corporation’s Compensation Policies

There have been no significant changes to the Corporation’s compensation policies during the fiscal year ended December 31, 2016 that could or will have an effect on director or Named Executive Officer compensation with exception of those outlined in under the sections with the heading “ Employment, Consulting and Management Agreements and Director Compensation” .

Pension Benefits

Neither the Corporation nor any of its subsidiaries currently has a pension benefits arrangement under which the Corporation or any of its subsidiaries has made payments to the directors and or Named Executive Officers of the Corporation during its fiscal year ended December 31, 2016 or intends to make payments to the Corporation’s directors or Named Executive Officers upon their retirement (other than the payments set out above and those made, if any, pursuant to the Canada Pension Plan or any government plan similar to it).

SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS

Equity Compensation Plan Information

The following table provides information regarding the number of securities authorized for issuance under the Plan, as at the end of the Corporation’s most recently completed financial year ended December 31, 2016.

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Plan Category Number of securities
to be issued upon
exercise of
outstanding options,
warrants and rights
(a)
Weighted-average
exercise price of
outstanding options,
warrants and rights
(b)
Number of securities
remaining available for
future issuance under
equity compensation
plans (excluding securities
reflected in column (a))(1)
(c)
Equity compensation plans
approved by securityholders
8,937,750 $0.62 8,531,987
Equity compensation plans
not approved by
securityholders
Nil N/A N/A
Total 8,937,750 8,531,987

(1) Based on the total number of common shares of the Corporation to be reserved and authorized for issuance as at December 31, 2016 pursuant to options granted under the Plan being 10% of the issued and outstanding common shares from time to time.

See “ Statement of Executive Compensation – Stock Option Plans and Other Incentive Plans ” for a summary of the Plan.

APPOINTMENT AND REMUNERATION OF AUDITOR

The persons named in the accompanying proxy intend to vote for the appointment of MNP LLP, Chartered Professional Accountants, as auditor of the Corporation and to authorize the directors to fix their remuneration.

AUDIT COMMITTEE

Pursuant to the provisions of section 224 of the Business Corporations Act (British Columbia) the Corporation is required to have an Audit Committee, which, at the present time, is comprised of Joseph P. Giuffre, (financially literate and an independent director), Antonio Reda (financially literate and an independent director) and Jon Morda (financially literate and an independent director).

The Corporation must also, pursuant to the provisions of National Instrument 52-110 Audit Committees (“NI 52-110”) have a written charter which sets out the duties and responsibilities of its audit committee.

Audit Committee Charter

The Corporation has a written charter (the “Audit Committee Charter”) which sets out the duties and responsibilities of the Audit Committee. The text of the Corporation’s Audit Committee Charter is attached as Schedule “A” hereto.

Relevant Education and Experience

Mr. Joseph P. Giuffre, Director:

Mr. Giuffre holds a Bachelor of Arts in Economics from the University of Calgary and a Bachelor of Law from the University of Alberta and has an ICD.D designation from the Institute of Corporate Directors. Mr. Giuffre is the Chief Legal Officer of Nevsun Resources Ltd. Mr. Giuffre was a founding partner of the law firm Axium Law Corporation from January 1, 2004 to December 31, 2012 and was previously a partner of the law firm Gowlings Lafleur Henderson LLP from March 1, 2000 to December 31, 2003. Mr. Giuffre has over twenty-five years of combined business and legal experience and has acted for a wide range of Canadian and foreign public corporations. Mr. Giuffre has advised on securities and stock exchange and regulatory matters, public offerings, mining, joint venture, merger and project finance transactions, debt and equity financings, corporate structuring and reorganizations, corporate governance matters and other commercial matters. Mr. Giuffre is and has been a director of several publicly traded mining companies and during the course of acting as director has reviewed and analyzed numerous financial statements.

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Mr. Antonio Reda, Director:

Mr. Reda was formerly Vice President of Corporate Development of Kaminak Gold Corporation which was acquired by Gold Corp. in 2016. Mr. Reda was integral in Kaminak's growth from a startup prospect generator to a resource development company with a +5 million ounce gold resource, which was ultimately acquired for approximately $520 million by Gold Corp. During his time at Kaminak, he was key member in orchestrating capital raises totaling over $145 million, forming strategic alliances and joint venture agreements, and creating Kivalliq Energy Corp., a publicly traded uranium company spun out of Kaminak. Mr. Reda was a former director of Northair Silver Corp, which was acquired by the Corporation in April 2016.

Mr. Jon Morda, Director:

Mr. Morda has over 20 years of experience in the mining industry, having served as Chief Financial Officer for several mineral exploration and gold producing companies including and until he retired in June 2011, Alamos Gold Inc. As a senior executive, Mr. Morda is highly adept in all areas of strategic corporate planning, operations, budgeting, accounting and taxation functions. Mr. Morda has been a Member of the Institute of Chartered Accountants of Ontario, Canada (Chartered Professional Accountants Ontario) since 1980. Mr. Morda currently serves as a Director of Besra Gold Inc.

As a result of their respective business experience, each member of the audit committee (i) has an understanding of the accounting principles used by the Corporation to prepare its financial statements, (ii) has the ability to assess the general application of such accounting principles in connection with the accounting for estimates, accruals and reserves, (iii) has experience in analyzing and evaluating financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to that that can reasonably be expected to be raised by the Corporation’s financial statements, and (iv) has an understanding of internal controls and procedures for financial reporting.

Audit Committee Oversight

At no time since the commencement of the Corporation’s most recent completed financial year was a recommendation of the Audit Committee to nominate or compensate an external auditor not adopted by the Board.

Reliance on Certain Exemptions

At no time since the commencement of the Corporation’s most recently completed financial year ended December 31, 2016, has the Corporation relied on the exemption in Section 2.4 of NI 52-110 (De Minimis Non-audit Services) , the exemptions in Subsection 6.1.1(4) ( Circumstance Affecting the Business or Operations of the Venture Issuer) , Subsection 6.1.1(5) (Events Outside Control of Member) , Subsection 6.1.1(6) (Death, Incapacity or Resignation) or an exemption from NI 52-110, in whole or in part, granted under Part 8 of NI 52-110 ( Exemptions) .

The Corporation is relying on the exemption in Section 6.1 of NI 52-110 which exempts venture issuers, as defined in NI 52-110, from certain reporting obligations under NI 52-110 for its most recently completed financial year ended December 31, 2016.

Pre-Approval Policies and Procedures

The Audit Committee has adopted specific policies and procedures for the engagement of non-audit services as described under the heading “Relationship with External Auditors” in the Corporation’s Audit Committee Charter attached as Schedule “A” hereto.

External Auditor Service Fees (By Category)

The aggregate fees billed by the Corporation’s external auditors in each of the last two financial years for audit fees are as follows:

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Financial Year
Ending
Audit Fees Audit Related Fees(1) Tax Fees(2) All Other Fees3
2016 $68,000 $Nil $9,300 $Nil
2015 $45,000 $Nil $6,300 $Nil

(1) Fees charged for assurance and related services reasonably related to the performance of an audit, and not included under “Audit Fees”.

(2) Fees charged for tax compliance, tax advice and tax planning services.

(3) Fees for services other than disclosed in any other column.

CORPORATE GOVERNANCE

Pursuant to National Instrument 58-101 Disclosure of Corporate Governance Practices (“NI 58-101”), the Corporation must disclose its approach to corporate governance which is as follows:

Board of Directors

The Board currently consists of seven directors: Kenneth E. Berry, James M. McDonald, Joseph P. Giuffre, Brian Groves, Jon Morda, Andrea Zaradic and Antonio Reda.

Messrs. Groves, Morda, Giuffre, Reda and Ms. Zaradic are independent directors as defined in NI 58-101 and NI 52-110. Kenneth E. Berry, as Chairman of the Corporation, and James M. McDonald, as President and CEO of the Corporation, are executive officers of the Corporation and are, therefore, not independent.

The Board meets for formal board meetings periodically on an ad hoc basis during the year on an as needed basis to review and discuss the Corporation’s business activities and to consider and, if thought fit, to approve matters presented to the Board for approval, and to provide guidance to management. In addition, management informally provides updates to the Board at least once per quarter between formal Board meetings. In general, management consults with the Board when deemed appropriate to keep the Board informed regarding the Corporation’s affairs.

The Board facilitates the exercise of independent supervision over management through these various meetings. At present, the Board has the following formal committees: Audit Committee, Compensation Committee, Nominating Committee and Governance Committee. When necessary, the Board will strike a special committee of independent directors to deal with matters requiring independence. The composition of the Board is such that the independent directors have significant experience in business affairs and one is a chartered accountant. As a result, these Board members are able to provide significant and valuable independent supervision over management.

In the event of a conflict of interest at a meeting of the Board, the conflicted director will in accordance with corporate law and in accordance with his fiduciary obligations as a director of the Corporation, disclose the nature and extent of his interest to the meeting and abstain from voting on or against the approval of such participation.

Directorships

The following directors of the Corporation are also directors of other reporting issuers as set out below:

Name of Director Name of Reporting Issuer
James M. McDonald Northern Vertex Mining Corp.
Kenneth E. Berry Theia Resources Ltd.
Northern Vertex Mining Corp.
Brian Groves Riverside Resources Inc.
Genesis Metals Corp.

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Name of Director Name of Reporting Issuer
Jon Morda Besra Gold Inc.

Orientation and Continuing Education

At present, the Corporation does not provide a formal orientation and education program for new directors. Prior to joining the Board, potential Board members are encouraged to meet with management and inform themselves regarding management and the Corporation affairs. After joining the Board, management and the Board chair provide orientation both at the outset and on an ongoing basis. The Corporation currently has no specific policy regarding continuing education for directors; requests for education are encouraged and dealt with on an ad hoc basis.

Ethical Business Conduct

The primary step taken by the Corporation to encourage and promote a culture of ethical business conduct is to conduct appropriate due diligence on proposed directors and ensure that proposed directors are of the highest ethical standards.

Nomination of Directors

The Corporation has a Nominating Committee comprised of James M. McDonald, Kenneth E. Berry and Joseph P. Giuffre (independent director) to assist the Board in fulfilling its responsibilities with respect to the composition and operation of the Board and Board committees and the appointment of the CEO of the Corporation. Once a decision has been made to add or replace a director, the task of identifying new candidates falls on the Board and management. Proposals are put forth by the Board and management and considered and discussed. If a candidate looks promising, the Board and management will conduct due diligence on the candidate and if the results are satisfactory, the candidate is invited to join the Board.

Compensation

The Corporation has a Compensation Committee comprised of Brian Groves and Joseph P. Giuffre who are both independent directors of the Corporation. The CEO’s compensation is determined by the Board (excluding the CEO), based on the recommendation of the Compensation Committee of the Board formed to conduct research into compensation matters and make a recommendation to the Board. Compensation for Board members is determined by the Board as a whole and in accordance with industry norms. See “ Statement of Executive Compensation – Oversight and Description of Directors and Named Executive Officer Compensation ”.

Other Board Committees

The Corporation has a Governance Committee comprised of Kenneth E. Berry, Andrea Zaradic and Joseph P. Giuffre. Mr. Giuffre and Ms. Zaradic are independent directors of the Corporation. The Governance Committee assists the Board in fulfilling its responsibilities with respect to corporate governance standards, policies and practices. The Governance Committee identifies corporate governance standards and practices applicable to the Corporation and monitors new developments in corporate governance, and makes recommendations to the Board periodically. The Governance Committee assists the Board in reviewing and approving the disclosure with respect to corporate governance practices required to be included in the regulatory filings and the annual management information circular of the Corporation based on advice from legal and accounting advisors and assists the Board in reviewing and approving any other corporate governance practices disclosure before it is publicly disclosed by the Corporation based on advice from legal and accounting advisors.

Assessments

At present, the Board does not have a formal process for assessing the effectiveness of the Board, it considers that its committees and individual directors are performing effectively. These matters are dealt with on a case by case basis at the Board level.

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INDEBTEDNESS OF DIRECTORS, EXECUTIVE AND SENIOR OFFICERS

Since the beginning of the last completed financial year, no current or former director, executive officer, employee or proposed director of the Corporation or any associate of such persons, or of any of its subsidiaries, has been indebted to the Corporation or to any of its subsidiaries, nor have any of these individuals been indebted to another entity which indebtedness is the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Corporation or any of its subsidiaries.

MANAGEMENT CONTRACTS

Management functions of the Corporation are substantially performed by directors or senior officers of the Corporation and not, to any substantial degree, by any other person with whom the Corporation has contracted.

INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS

Other than as set forth elsewhere in this Information Circular, no informed person of the Corporation, no proposed nominee for election as a director of the Corporation and no associate or affiliate of any such informed person or proposed nominee has had any material interest, direct or indirect, in any transaction since the commencement of the Corporation’s most recently completed financial year or in any proposed transaction that, in either case, has materially affected or would materially affect the Corporation or any of its subsidiaries.

INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON

Other than as disclosed elsewhere in this Information Circular, none of the directors or executive officers of the Corporation, no proposed nominee for election as a director of the Corporation, none of the persons who have been directors or executive officers of the Corporation since the commencement of the Corporation’s last completed financial year and no associate or affiliate of any of the foregoing persons has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in any matter to be acted upon at the Meeting, other than the election of directors or the appointment of auditors.

PARTICULARS OF OTHER MATTERS TO BE ACTED UPON

Ratification of Stock Option Plan

At the annual general and special meeting of shareholders of the Corporation held on November 30, 2016, the shareholders of the Corporation ratified, confirmed and approved the Plan which reserves a rolling maximum of 10% of the number of common shares issued and outstanding on the applicable date of grant.

The TSXV requires all TSXV-listed companies who have adopted a stock option plan which reserves a rolling maximum of 10% of the number of common shares issued and outstanding on the applicable date of grant, to obtain shareholder ratification to the stock option plan on an annual basis. As at the date of this Information Circular, the Corporation had 174,697,376 common shares issued and outstanding so that a maximum of 17,469,376 common shares would be available for issuance pursuant to the stock options granted under the Plan. Currently there are 15,216,250 stock options outstanding under the Plan, leaving 2,253,488 common shares available for grant of further options. Accordingly, the Corporation requests that the shareholders ratify, confirm and approve the Plan.

The rules of the TSXV require that the annual shareholder ratification of the Plan be approved by the affirmative vote of a majority of the votes of shareholders cast at the Meeting. Accordingly, the shareholders will be asked at the Meeting to pass the following ordinary resolution (the “Stock Option Plan Resolution”):

  • “BE IT RESOLVED, AS AN ORDINARY RESOLUTION, THAT:

  • the stock option plan, as amended, (the “Plan”) of Kootenay Silver Inc. (the “Corporation”) ratified, confirmed and approved by the shareholders of the Corporation at the Annual Meeting held on November 30, 2016 is hereby ratified, confirmed and approved:

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  1. the Corporation is authorized to grant stock options pursuant and subject to the terms and conditions of the Plan entitling all of the option holders in aggregate to purchase up to such number of common shares of the Corporation as is equal to 10% of the number of common shares of the Corporation issued and outstanding on the applicable grant date; and

  2. the board of directors of the Corporation (the “Board”) or any committee created pursuant to the Plan is authorized to make such amendments to the Plan from time to time as the Board may, in its discretion, consider to be appropriate, provided that such amendments will be subject to the approval of all applicable regulatory authorities and in certain cases, in accordance with the terms of the Plan, the shareholders.”

An ordinary resolution is a resolution passed by a majority of greater than 50% of the votes cast by those shareholders, who being entitled to do so, vote in person or by proxy in respect of that resolution at the Meeting.

A complete copy of the Plan will be available for inspection at the Meeting.

Management of the Corporation recommends that Shareholders vote FOR the Stock Option Plan Resolution, and the persons named in the enclosed Form of Proxy intend to vote FOR the approval of the Stock Option Plan Resolution at the Meeting unless the Shareholder has specified that the common shares represented by such proxy are to be voted against such resolution.

OTHER BUSINESS

Management is not aware of any matters to come before the Meeting other than those set forth in the Notice of Meeting. If any other matter properly comes before the Meeting, it is the intention of the persons named in the proxy to vote the shares represented thereby in accordance with their best judgment on such matter.

ADDITIONAL INFORMATION

Additional information relating to the Corporation can be found on the SEDAR website at www.sedar.com. Financial information concerning the Corporation is also provided in the Corporation’s accompanying comparative financial statements and management’s discussion and analysis for the most recently completed financial year.

Shareholders may obtain a copy of the Corporation’s financial statements and management’s discussion and analysis upon request to the Corporation by telephone at (604) 601-5650, or by facsimile at (604) 683-2249.

DATED this 25th day of October, 2017.

BY ORDER OF THE BOARD OF DIRECTORS

“Kenneth E. Berry” (signed)

Kenneth E. Berry Chairman

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SCHEDULE “A”

KOOTENAY SILVER INC.

Audit Committee (the “Audit Committee”) of the Board of Directors

CHARTER

A. Composition and Process

  1. The Audit Committee shall be composed of a minimum of three members of Board of Directors, a majority of whom are not officers or employees of the Corporation or any of its affiliates (as defined in the Business Corporations Act (British Columbia)).

  2. Members shall serve one—year terms and may serve consecutive terms, which are encouraged to ensure continuity of experience.

  3. The Chairperson shall be appointed by the Board of Directors for a one-year term, and may serve any number of consecutive terms.

  4. All members of the Audit Committee shall be financially literate. Financial literacy is the ability to read and understand a balance sheet, income statement and cash flow statement that present a breadth and level of complexity comparable to the Corporation’s financial statements.

  5. The Chairperson shall, in consultation with management and the external auditor and internal auditor (if any), establish the agenda for the meetings and ensure that properly prepared agenda materials are circulated to the members with sufficient time for study prior to the meeting. The external auditor will also receive notice of all meetings of the Audit Committee. The Audit Committee may employ a list of prepared questions and considerations as a portion of its review and assessment process.

  6. At the discretion of the Audit Committee Members, the Audit Committee shall meet at least four times per year and may call special meetings as required. A quorum at meetings of the Audit Committee shall be its Chairperson and one of its other members or the Chairman of the Board of Directors. The Audit Committee may hold its meetings, and members of the Audit Committee may attend meetings, by telephone conference if this is deemed appropriate.

  7. The minutes of the Audit Committee meetings shall accurately record the decisions reached and shall be distributed to Audit Committee members with copies to the Board of Directors, the Chief Executive Officer, the Chief Financial Officer and the external auditor.

  8. The Audit Committee reviews, prior to their presentation to the Board of Directors and their release, all material financial information required by securities legislation and policies.

  9. The Audit Committee enquires about potential claims, assessments and other contingent liabilities.

  10. The Audit Committee periodically reviews with management, depreciation and amortization policies, loss provisions and other accounting policies for appropriateness and consistency.

  11. The Charter of the Audit Committee shall be reviewed by the Board of Directors on an annual basis

B. Authority

  1. Appointed by the Board of Directors pursuant to provisions of The Business Corporations Act (Alberta) and the bylaws of the Corporation.

  2. Primary responsibility for the Corporation’s financial reporting, accounting systems and internal controls is vested in senior management and is overseen by the Board of Directors. The Audit Committee is a standing

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committee of the Board of Directors established to assist it in fulfilling its responsibilities in this regard. The Audit Committee shall have responsibility for overseeing management reporting on internal controls. While it is management’s responsibility to design and implement an effective system of internal control, it is the responsibility of the Audit Committee to ensure that management has done so.

  1. In fulfilling its responsibilities, the Audit Committee shall have unrestricted access to the Corporation’s personnel and documents and will be provided with the resources necessary to carry out its responsibilities.

  2. The Audit Committee shall have direct communication channels with the internal auditor (if any) and the external auditor to discuss and review specific issues, as appropriate.

  3. The Audit Committee shall have the authority to engage independent counsel and other advisors as it determines necessary to carry out its duties.

  4. The Audit Committee shall establish the compensation to be paid to any advisors employed by the Audit Committee and such compensation shall be paid by the Corporation as directed by the Audit Committee.

C. Relationship with External Auditors

  1. An external auditor must report directly to the Audit Committee.

  2. The Audit Committee is directly responsible for overseeing the work of the external auditor including the resolution of disagreements between management and the extern auditor regarding financial reporting.

  3. The Audit Committee shall implement structures and procedures to ensure that it meets with the external auditor on at least annually in the absence of management.

D. Accounting Systems, Internal Controls and Procedures

  1. Obtain reasonable assurance from discussions with and/or reports from management, and reports from external auditors that accounting systems are reliable and that the prescribed internal controls are operating effectively for the Corporation and its subsidiaries and affiliates.

  2. The Audit Committee shall review to ensure to its satisfaction that adequate procedures are in place for the review of the Corporation’s disclosure of financial information extracted or derived from the Corporation’s financial statements and will periodically assess the adequacy of those procedures.

  3. Direct the external auditor’s examinations to particular areas.

  4. Review control weaknesses identified by the external auditor, together with management’s response.

  5. Review with the external auditor its view of the qualifications and performance of the key financial and accounting executives.

  6. In order to preserve the independence of the external auditor the Audit Committee will:

    • (a) recommend to the Board of Directors the external auditor to be nominated; and

    • (b) recommend to the Board of Directors the compensation of the external auditor’s engagement;

  7. The Audit Committee shall review and pre-approve any engagements for non-audit services to be provided by the external auditor or its affiliates, together with estimated fees, and consider the impact on the independence of the external auditor.

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  1. Review with management and with the external auditor any proposed changes in major accounting policies, the presentation and impact of significant risks and uncertainties, and key estimates and judgments of management that may be material to financial reporting.

  2. The Audit Committee shall review and approve the Corporation’s hiring policies regarding partners, employees and former partners and employees of the present and most recent former external auditor of the Corporation.

  3. The Audit Committee shall establish procedures for the receipt, retention and treatment of complaints received by the Corporation regarding accounting, internal accounting controls or auditing matters and the confidential anonymous submission by employees of the Corporation of concerns regarding questionable accounting or auditing matters.

  4. The Audit Committee shall on an annual basis, prior to public disclosure of its annual financial statements, ensure that the external auditor has entered into a-participation agreement and has not had its participant status terminated, or, if its participant status was terminated, has been reinstated in accordance with the Canadian Public Accountability Board (“CPAB”) bylaws and is in compliance with any restriction or sanction imposed by the CPAB.

E. Statutory and Regulatory Responsibilities

  1. Annual Financial Information — review the annual audited financial statements, including any letter to shareholders and related press releases and recommend their approval to the Board of Directors, after discussing matters such as the selection of accounting policies (and changes thereto), major accounting judgments, accruals and estimates with management and the external auditor.

  2. Annual Report — review the management discussion and analysis (“MD & A”) section and all other relevant sections of the annual report to ensure consistency of all financial information included in the annual report.

  3. Interim Financial Statements — review the quarterly interim financial statements, including any letter to shareholders and related press releases and recommend their approval to the Board of Directors.

  4. Earnings Guidance/Forecasts — review forecasted financial information and forward looking statements.

  5. Review the Corporation’s financial statements, MD & A and earnings press releases before the Corporation publicly discloses this information.

F. Reporting

  1. Report, through the Chairperson of the Audit Committee, to the Board of Directors following each meeting on the major discussions and decisions made by the Audit Committee.

  2. Report annually to the Board of Directors on the Audit Committee’s responsibilities and how it has discharge them.

  3. Review the Audit Committee’s Charter annually and recommend the approval of any proposed amendments to the Board of Directors.

G. Other Responsibilities

  1. Investigating fraud, illegal acts or conflicts of interest.

Discussing selected issues with corporate counsel or the external auditor or management.

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