brahim

GRO U P IBRAHIM FIBRES LIMITED

Ref. No: IFL/PSX /004/2021
Date : 01-01-2021

The General Manager,
Pakistan Stock Exchange Limited,
Stock Exchange Building,
Stock Exchange Road,
Karachi.

Subject: Notice Of Extraordinary General Meeting Dispatched To Shareholders of the Company

Dear Sir,

We are pleased to inform you that we have dispatched Notice of Extra Ordinary General Meeting (EOGM) to all the
shareholders of the Company. The date of holding of EOGM has been fixed on 27-01-2021 at 11:00 A.M through
tele / video conferencing, to transact the following business:

Ordinary Business:

1. To confirm the minutes of the preceding meeting (34th Annual General Meeting held on 22-10-2020) of the
shareholders of the Company.

2. To elect seven (7) directors of the Company as fixed by the Board of Directors in their meeting held on
17-12-2020 for a term of three (3) years commencing from 28-01-2021 in accordance with the provisions of
Section 159(1) of the Companies Act, 2017.

The following are the names of retiring directors:

3. To transact any other business with the permission of the chair.

The share transfer books of the Company shall remain closed from January 20, 2021 to January 27, 2021 (both days
inclusive). Only those members whose names appear in the Register of the Company as on January 19, 2021 are
entitled to attend and vote at the Meeting.

By order of the Board
MUHAMMAD LABEEB SUBHANI
Company Secretary

Lahore

December 17, 2020

Please circulate the above information amongst your members.

Thanking You.

Yours faithfully,
For Ibrahim Fibres Limited

Encl: Printed copy of EOGM is enclosed.

igcpk.com
[email protected]

.
Ibrahim Centre,
15-Club Road,
Faisalabad,
Pakistan.
Tel 92 41 2617836

Ibrahim Centre,
11-B, Lala Zar,
M.T. Khan Road,
Karachi, Pakistan
Tel 92 21 35611601

Ibrahim Centre,
1-Ahmad Block,
New Garden Town,
Lahore, Pakistan.
Tel 92 42 35869151

NOTICE OF EXTRAORDINARY GENERAL MEETING

Notice is hereby given that an Extraordinary General Meeting of the shareholders of the company will be held
on 27-01-2021 at 11:00 A.M. through tele / video conferencing, to transact the following business:

ORDINARY BUSINESS:

1. To confirm the minutes of the preceding meeting (34th Annual General Meeting held on 22-10-2020) of the
shareholders of the company.

2. To elect seven (7) directors of the Company as fixed by the Board of Directors in their meeting held on
17-12-2020 for a term of three (3) years commencing from 28-01-2021 in accordance with the Provisions of
Section 159(1) of the Companies Act, 2017.

The following are the names of retiring directors:

3. To transact any other business with the permission of the chair.

By order of the Board

Lahore
December 17, 2020

MUHAMMAD LABEEB SUBHANI
Company Secretary

NOTES:

i)
The Register of Members and share transfer books of the Company shall remain closed from January
20, 2021 to January 27, 2021 (both days inclusive).

ii)
Due to preventing COVID-19 pandemic, the Securities and Exchange Commission of Pakistan,
vide its Circular No. 33 of 2020 dated November 05, 2020 has allowed companies to hold general
meetings virtually via video link, the Company has decided to hold its EOGM through electronic
means. The arrangements for the EOGM will be as under:

(a) EOGM will be held through Zoom application - a video link facility.

(b) Shareholders interested to participate in the EOGM through Zoom are requested to get
themselves registered with the Company up to January 26, 2021 at 03:00 P.M. by providing their
following particulaers at [email protected] or WhatsApp No. +923077771242

· Name of shareholder

· CNIC Number (Please attach snapshot of both sides of valid CNIC)

· Folio / CDS Number

· Cell Number

· e-mail address

(c) On receipt of request, the link / credintials to join through tele / video conferencing shall be
sent to the interested Shareholders on their e-mail addresses or through WhatsApp messages.
Shareholders will be able to login and participate in the EOGM proceeding through their
devices after completing all the formalities required for the identification and verification of the
shareholders.

(d) Share holders may send their comments and suggestions relating to the agenda items of the
EOGM to the Company Secretary atleast two working days before the EOGM, at the above
given e-mail address or WhatsApp No. Shareholders are required to provide their full name,
CNIC No. and Folio / CDS No. for this purpose.

iii)
Only those members whose names appear in the register of members of the Company as on January
19, 2021 are entitled to attend and vote at the meeting.

iv)
Any person who seeks to contest an election to the office of Director shall, Whether he / she is a retiring
Director or otherwise, file with the Company at its Registered Office not later than fourteen (14) days
before the date of the meeting, the following:

(a) A notice of his / her intention to offer himself / herself for election as a Director:

(b) A declaration (copy may be obtain from Registered Office) on the matters required by
the Code of Corporate Governance:

(c) A consent on Form 28; and

(d) A copy of Computerized National Identity Card (CNIC).

V)
A member entitled to attend and vote at the Meeting may appoint another member as his / her proxy to
attend and vote for him / her. Proxies must be received at the Registered Office of the Company not less
than 48 hours before the time of the holding of Meeting.

Vi)
Members are requested to notify immediately changes, if any, in their registered address at M/s, CDC
Share Registrar Services Limited, CDC House, 99-B, Block "B", S.M.C.H.S.,Main
Shahra-e-Faisal Karachi - 74400 the Registrar and shares registration office of the
Company.

Vii)
Members who have not yet submitted photocopy of their computerized National Identity Cards (C.N.I.C)
to the company are requested to send the same at the same at the earliest.

Viii)
CDC Account Holders will further have to follow the under-mentioned guidelines as laid down by the
Securities and Exchange Commission of Pakistan.

For Attending the Meeting

i)
In case of individuals, the account holder or sub-account holder and / or the person whose securities are
in group account and their registration details are uploaded as per the Regulation, shall authenticate
his / her identity by showing his/her original Computerized National Identity Card (CNIC) or original
passport at the time of attending the Meeting.

ii)
In case of corporate entity, the Board of Directors' resolution / power of attorney with specimen signature
of the nominee shall be produced (unless it has been provided earlier) at the time of the Meeting.

For Appointing Proxies:

i)
In case of individuals, the account holders or sub-account holders and / or the person whose securities are
in group account and their registration details are uploaded as per the Regulation, shall submit the proxy
form as per the above requirement.

ii)
The proxy form shall be witnessed by two persons whose names, addresses and CNIC numbers shall be
mentioned on the form.

iii)
Attested copies of CNIC or the passport of the beneficial owners and the proxy shall be furnished with
the proxy form.

iV)
The proxy shall produce his / her original CNIC or original passport at the time of the Meeting.

V)
In case of corporate entity, the Board of Directors' resolution / power of attorney with specimen signature
shall be submitted (unless it has been provided earlier) along with proxy form to the Company.

FORM OF PROXY Extraordinary General Meeting

I/We
of
a member/ members of

the company / merged companies, do hereby appoint Mr. / Ms.

of
a member of the company or failing him/her Mr. / Ms.

of
who is also member of the company, as my / our proxy to attend, speak and vote for me/us
and on my / our behalf at the Extraordinary General Meeting of the company to be held on January 27, 2021 at
11:00 AM through tele /video conferencing and at any adjournment thereof.

Signed this
day of
2021.

Witness: (I)

Signature

Name

Address

C.N.I.C No.

AFFIX
REVENUE STAMP
OF Rs. 5/-

Signature:

(The Signature should agree with the Specimen Registered
with the Company)

Witness: (II)

Signature

Folio No.

Name

CDC A/c No.

Address

No. of shares held

C.N.I.C No.

Distinctive Numbers

IMPORTANT:

1. The Proxy Form must be deposited at the registered office of the company at Ibrahim Centre, 1 - Ahmed Block,
New Garden Town, Lahore, as soon as possible but not later than 48 hours before the time of holding the
meeting and in default Proxy Form will not be treated as valid

2. No person shall act as proxy unless he / she is a member of the Company except a corporation being a member
may appoint as its proxy any officer of such corporation whether a member of the Company or not.

3. If a member appoints more than one proxy and more than one instruments of proxy are deposited by a member
with the Company, all such instruments of proxy shall be rendered invalid.

FOR CDC ACCOUNT HOLDERS / CORPORATE ENTITIES:

In addition to the above the following requirements have to be met:

i) The proxy form shall be witnessed by two persons who names, addresses and CNIC numbers shall be mentioned
on the form.

ii) Attested copies of CNIC or the passport of the beneficialowners and the proxy shall be furnished with the proxy
form.

iii) The proxy shall produce his original CNIC or original passport at the time of the meeting.

iV) In case of corporate entity, the Board of Directors' resolution/power of attorney with specimen signature
shall be submitted (unless it has been provided earlier) along with proxy form to the Company.

BOOK POST

Affix
Correct
Postage

If undelivered please return to:

IBRAHIM FIBRES LIMITED

The Company Secretary

Ibrahim Centre, 1-Ahmed Block,

New Garden Town, Lahore

Share Registrar:

M/s, CDC Share Registrar Services Limited,

CDC House, 99 - B, Block 'B', S.M.C.H.S., Main

Shahra-e-Faisal Karachi - 74400

إبراهيم فاتبرزلميعد

يماكسى قادم
غير معمولى اجلاس عام

ساكن
س/ بمسمى/ مسماة
ضلع
ساكن
كينى مر يا كى عد موجودكى كى صورت بين مين سى/
بحيثين مر مكنى/ مرجد ينى بسى/ مسماة

كينى مر ويطور فخار (براس) مقركري/كرفى بول تاكروه يرى/ مارى جكد اوربرى/ جمادى طرفت
مناة ...- ساكن
كينى ك غير معمولى الجلاس عام جوكن بتاريخ ٣٤ جورى ٢٠٢١+ بوقت ج ٤11:00 مثل/ ويؤيوكانفرنك ذريع منعقد بورباب، على يا اس حكى المتوى شده
اجلاس مي حاضر بموستها، بول سفك اورووث ؤال سمك .

ايم كذارش:

١-يراكس فارم، ينى ، وجزء آخر، إبراهيم عشر، ١- احمد الماك، يوم، كارؤن ثاوات، لا بور، من اجلاس سك انعقادت كم انكم ٢٨ كف قل نجع كران الاذئب.
بصورت ويكروه قابل قول ته جوكان
٣- راس ـ سلة كينى كامير بونا ضر وركاب، البند كالوريشن مر بوت كى صورت على كار بوريشن اتك على آغير كويراس مقرركركقب جو ينى كامير بمويان بلان
٣- كركولَ ممرايكت زيادة رأسى مقرر كرتاب اورايكت زيادهيراك وستاويزات ينى آخر بين فع كرواتاب والك تمام يراك وستاويزات غير قانونى تصور بوقَ .
ك ذك ى اكاونت بمولدرز/ كاريوريث اداره موت كى صورت ميس
مندرجه بالاسك علادهورت ذيل شرائها جى ضرورى بين-
١) يحاكى قارم يرد عدد كواه بوناضرورى بين جن سك نام، في أور كيوز ائزة تولى شافى كارة غير فارم على موجود بوناضروري ين-
ii) يرأس فارم كما تداس سبوالتات مستفيد بوست واسامه زاور يراكس تك كيوز ائدؤ قومى ثنافى كارؤيايا سيورث كى تعد ين شد ونقول غسلك بولى مابين-
i) است سلة لازئب كواجلاست وقت ثناخت ، لتة إينا على كيور الزؤ تولى شائ كارؤيا يا سيورث بمراولات.

١٧) كار يوريث ادارتك الت ضر وركاب كماجلاس عام بين شركتك وتقت بورؤآفى دائر يكثرز كى قرارداد/ ياوراًفى اثارفى بمعدنا مز وكترو فردا وخفا ]
خموسف (اكري ستاويزات بيا فرابم ندكى فى بول) ير أس فارم سك ماتحد يني بمن تجع كروائين.

موصول ندجون ك صورت مثل منتد رجه فيل يتد بروائاس كرين.

ابراهيم فاتر ولميعد
كينى سكر یرى
١- احمد بلاك، يوكارون تاون، لا بور
شير رجار
ى-أى_ى شير رجشراء مر ومن لميشد، 5- أى-5 باوس
99- بي، بلاك في، المسـايم -- ارج)-الس، من شابره فيصل كراچى -74400