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Bolt Metals Corp. — Proxy Solicitation & Information Statement 2024
May 28, 2024
44574_rns_2024-05-28_9ca81f7f-beae-4cf8-82d6-406ec7137efb.pdf
Proxy Solicitation & Information Statement
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NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING AND MANAGEMENT INFORMATION CIRCULAR with respect to the Annual General and Special Meeting of Shareholders to be held on June 18, 2024
Dated as of May 14, 2024
BOLT METALS CORP. NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS
NOTICE IS HEREBY GIVEN that the annual general and special meeting (the “ Meeting ”) of the shareholders of Bolt Metals Corp. (the “ Company ”) will be held as a virtual shareholders’ meeting via live audio conference at 1-605-313-5843, access code 2241191#, on Tuesday, June 18, 2024 at 9:00 AM (Pacific), for the following purposes:
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to receive the audited consolidated financial statements of the Company for the years ended December 31, 2023 and 2022 and the report of the auditors thereon;
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to fix the number of directors of the Company to be elected at the Meeting;
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to elect the directors of the Company to hold office until the next annual meeting of shareholders;
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to appoint Davidson & Company LLP, Chartered Professional Accountants, as auditors to hold office until the next annual meeting of shareholders at a remuneration to be fixed by the board of directors;
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to consider and, if deemed advisable, pass, with or without amendment, an ordinary resolution, the full text of which is set out in the accompanying information circular, ratifying, adopting and approving a 20% rolling equity incentive plan of the Company; and
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to transact such other business as may properly come before the Meeting or any adjournments or postponements thereof.
This notice is accompanied by a management information circular and form of proxy or voting instruction form, as applicable.
The board of directors of the Company has by resolution fixed the close of business on May 14, 2024 as the record date, being the date for the determination of the registered holders of the common shares of the Company entitled to notice of and to vote at the Meeting and any adjournments or postponements thereof.
Registered shareholders who are unable to attend the Meeting are requested to complete, date, sign, and return the enclosed form of proxy so that as large a representation as possible may be had at the Meeting. A shareholder wishing to be represented by proxy at the Meeting or any adjournment or postponement thereof must deposit his/her/its duly completed and executed form of proxy with the Company’s registrar and transfer agent, Odyssey Trust Company (“ Odyssey ”) (Attention: Proxy Department) at United Kingdom Building, 350 – 409 Granville Street, Vancouver BC V6C 1T2, not later than 48 hours (excluding Saturdays, Sundays, and holidays) before the time of the Meeting or adjournments or postponements thereof at which the proxy is to be used.
The Company has made arrangements to hold the Meeting as a completely virtual meeting, which will be conducted via live audio conference, where all shareholders regardless of geographic location and equity ownership will have an equal opportunity to participate at the Meeting and engage with directors and management of the Company as well as other shareholders. Shareholders will not be able to attend the Meeting in person. Registered shareholders and duly appointed proxyholders will be able to vote at the Meeting. Beneficial shareholders (being shareholders who hold their securities through a broker, investment dealer, bank, trust company, custodian, nominee, or other
intermediary) who have not duly appointed themselves as proxyholders will be able to attend, but will not be able to vote at the Meeting.
As a shareholder of the Company, it is very important that you read the management information circular of the Company dated May 14, 2024 and other Meeting materials carefully. They contain important information with respect to voting your securities and attending and participating at the Meeting.
A shareholder who wishes to appoint a person other than the management nominees identified on the form of proxy or voting instruction form, to represent him, her, or it at the Meeting, may do so by inserting such person’s name in the blank space provided in the form of proxy or voting instruction form and following the instructions for submitting such form of proxy or voting instruction form. If you wish that a person other than the management nominees identified on the form of proxy or voting instruction form attend the Meeting as your proxy and vote your shares, including if you are a nonregistered shareholder and wish to appoint yourself as proxyholder to vote at the Meeting, you MUST identify such proxyholder on your form of proxy or voting instruction form.
DATED at Vancouver, British Columbia as of the 14th day of May 2024.
BY ORDER OF THE BOARD OF DIRECTORS “/s/ Ranjeet Sundher” Ranjeet Sundher President, Chief Executive Officer and Director
BOLT METALS CORP. Management Information Circular
Unless otherwise stated, information contained herein is given as of May 14, 2024. All references to dollar amounts herein are references to Canadian dollars unless otherwise indicated.
INFORMATION REGARDING PROXIES AND VOTING AT THE MEETING
Solicitation of Proxies
This management information circular (the “ Information Circular ”) is furnished in connection with the solicitation by the management of Bolt Metals Corp. (the “ Company ”) of proxies to be voted at the annual general and special meeting (the “ Meeting ”) of the holders (the “ shareholders ”) of common shares of the Company (“ Common Shares ”, “ common shares ” or “ Shares ”) to be held as a virtual shareholders’ meeting via audio conference at 1-605-313-5843, access code 2241191#, on Tuesday, June 18, 2024 at 9:00 AM (Pacific), for the purposes set forth in the accompanying Notice of Meeting.
Unless otherwise stated, the information contained in this Information Circular is given as at May 14, 2024.
In accordance with National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer (“ NI 54-101 ”) the Company has delivered proxy-related materials to intermediaries to forward to Beneficial Shareholders (as defined herein). The Company does not intend to pay for intermediaries to forward to OBOs (as defined herein) under NI 54-101 the proxyrelated materials. In the case of an OBO, the OBO will not receive the materials unless the OBO’s intermediary assumes the cost of delivery.
The head office of the Company is located at Suite 300, Bellevue Centre, 235-15th Street, West Vancouver, B.C, V7T 2X1 and the registered and records office at Suite 2501-550 Burrard Street, Vancouver, BC V6C 2B5.
The solicitation of proxies by management of the Company will be made primarily by mail but solicitation may be made by telephone or in person with the cost of such solicitation to be borne by the Company. While no arrangements have been made to date, the Company may contract for the solicitation of proxies for the Meeting. Such arrangements would include customary fees which would be borne by the Company .
Appointment of Proxyholder
The persons named in the enclosed form of proxy for the Meeting are officers of the Company and nominees of management. A registered shareholder has the right to appoint some other person or company, who need not be a shareholder, to represent such registered shareholder at the Meeting by striking out the names of the persons designated in the accompanying form of proxy and by inserting the name of that other person or company in the blank space provided. If a registered shareholder appoints one of the persons designated in the accompanying form of proxy as a nominee and does not direct the said nominee to vote either “For,” “Against,” or “Withhold,” as applicable, from voting on a matter or matters with respect to which an opportunity to specify how the Shares registered in the name of such registered shareholder shall be voted, the proxy shall be voted “For” such matter or matters.
The instrument appointing a proxyholder must be in writing and signed by the registered shareholder, or such registered shareholder’s attorney authorized in writing, or if the registered shareholder is a corporation, by the authorized representative or a duly authorized person on behalf of such corporation. An undated but executed proxy will be deemed to be dated the date of the mailing of the proxy. In order for a proxy to be valid, a registered shareholder must:
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a. sign and print his or her name on the lines specified for such purpose at the bottom of the form of proxy; and
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b. return the properly executed and completed form of proxy by mailing it or delivering it by hand in the appropriate enclosed return envelope addressed to Odyssey Trust Company (“ Odyssey ”),
to be received no later than 48 hours (excluding Saturdays, Sundays, and holidays) before any adjournment(s) of the Meeting, unless the Chair of the Meeting elects to exercise their discretion to accept proxies received subsequently.
Revocation of Proxy
A registered shareholder may revoke a proxy by delivering a signed instrument in writing executed by such registered shareholder or by the registered shareholder’s attorney authorized in writing or, where the registered shareholder is a corporation, by a duly authorized officer or attorney of such corporation, either to the registered office of the Company at any time up to and including the last business day preceding the day of the Meeting or any adjournment thereof, with the Chair of the Meeting on the day of the Meeting or any adjournment thereof, or before any vote in respect of which the proxy is to be used shall have been taken, or in any other manner permitted by law.
Voting of Proxies
A registered shareholder may direct the manner in which his or her Shares are to be voted or withheld from voting in accordance with the instructions of the registered shareholder by marking the form of proxy accordingly. The management nominees designated in the enclosed form of proxy will vote the Shares represented by proxy in accordance with the instructions of the registered shareholder on any resolution that may be called for and if the registered shareholder specifies a choice with respect to any matter to be acted upon, the Shares will be voted accordingly. Where no choice is specified with respect to any resolution or in the absence of certain instructions, the Shares represented by a proxy given to management will be voted “For” the resolution. If more than one direction is made with respect to any resolution, such Shares will similarly be voted “For” the resolution .
Exercise of Discretion by Proxyholders
The enclosed form of proxy, when properly completed and delivered and not revoked, confers discretionary authority upon the proxyholders named therein with respect to amendments or variations of matters identified in the accompanying Notice of Meeting, and other matters not so identified which may properly be brought before the Meeting. At the date of this Information Circular, management of the Company knows of no such amendments, variations, or other matters to come before the Meeting. If any amendment or variation or other matter comes before the Meeting, the persons named in the proxy will vote in accordance with their judgement on such amendment, variation, or matter.
VOTING BY BENEFICIAL SHAREHOLDERS
The information set out in this section is important to many shareholders, as a substantial number of shareholders do not hold their Shares in their own name.
Persons who hold Shares through their brokers, agents, trustees, or other intermediaries (such shareholders, “ Beneficial Shareholders ”) should note that only proxies deposited by registered shareholders whose names appear on the share register of the Company may be recognized and acted upon at the Meeting. If Shares are shown on an account statement provided to a Beneficial Shareholder by a broker, then in almost all cases the name of such Beneficial Shareholder will not appear on the share register of the Company. Such Shares will most likely be registered in the name of the broker or an agent of the broker. In Canada, the vast majority of such Shares will be registered in the name of “CDS & Co.”, the registration name of CDS Clearing and Depository Services Inc. which acts as a nominee for many brokerage firms. Shares held by brokers, agents, trustees, or other intermediaries can only be voted by those brokers, agents, trustees, or other intermediaries in accordance with instructions received from Beneficial Shareholders. As a result, Beneficial Shareholders should carefully review the request for voting instructions (“ VIF ”) provided with this Information Circular and ensure they communicate how they would like their Shares voted in accordance with those instructions.
Beneficial Shareholders who have not objected to their intermediary disclosing certain ownership information about themselves to the Company are referred to as “ NOBOs .”. Those Beneficial Shareholders who have objected to their intermediary disclosing ownership information about themselves to the Company are referred to as “ OBOs .”. In accordance with the requirements of NI 54-101, the Company has delivered proxy-related materials to intermediaries to forward to Beneficial Shareholders. The Company does not intend to pay for intermediaries to forward to OBOs under NI 54-101 the proxy-related materials. In the case of an OBO, the OBO will not receive the materials unless the OBO’s intermediary assumes the cost of delivery.
Generally, a Beneficial Shareholder who has not waived the right to receive Meeting materials will either:
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a. be given a form of proxy which has already been signed by the intermediary (typically by a facsimile with a stamped signature), which is restricted as to the number of shares beneficially owned by the Beneficial Shareholder and must be completed, but not signed, by the Beneficial Shareholder and deposited with Odyssey; or
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b. more typically, be given a VIF which is not signed by the intermediary and which, when properly completed and signed by the Beneficial Shareholder and returned to the intermediary or its service Company, will constitute voting instructions which the intermediary must follow.
VIFs should be completed and returned in accordance with the specific instructions noted on the VIF. The purpose of this procedure is to permit Beneficial Shareholders to direct the voting of the Shares which they beneficially own. Beneficial Shareholders should carefully follow the instructions set out in the VIF, including those regarding when and where the VIF is to be delivered.
Although Beneficial Shareholders may not be recognized directly at the Meeting for the purpose of voting Shares registered in the name of their broker, agent, trustee, or other intermediary, a Beneficial Shareholder may attend the Meeting as a proxyholder for a registered shareholder and vote Shares in that capacity. Beneficial Shareholders who wish to attend the Meeting or have s ~~omeone else attend on their behalf, and indirectly vote their Shares as proxyholder for the~~
registered shareholder, should contact their broker, agent, trustee, or other intermediary well in advance of the Meeting to determine the steps necessary to permit them to indirectly vote their Shares as a proxyholder.
If you are a Beneficial Shareholder, and the Company or its agent has sent these materials to you, your name and address and information about your holdings of securities have been obtained in accordance with applicable securities regulatory requirements from the intermediary on your behalf. By choosing to send these materials to you directly, the Company (and not the intermediary holding on your behalf) has assumed responsibility for: (i) delivering these materials to you; and (ii) executing your proper voting instructions. Please return your voting instructions as specified in the VIF.
ACCESSING AND VOTING AT THE VIRTUAL MEETING
Registered shareholders may vote at the Meeting, as further described below. See “How do I attend and participate at the Meeting?”
Beneficial Shareholders who have not duly appointed themselves as proxyholder will not be able to vote at the Meeting. This is because the Company and its transfer agent do not have a record of the Beneficial Shareholders of the Company, and as a result, will have no knowledge of your shareholdings or entitlement to vote, unless you appoint yourself as proxyholder. If you are a Beneficial Shareholder and wish to vote at the Meeting, you have to appoint yourself as proxyholder, by inserting your own name in the space provided on the VIF sent to you, and you must follow all of the applicable instructions provided by your intermediary. See “Appointment of a Third Party as Proxy” and “How do I attend and participate at the Meeting?”
Appointment of a Third Party as Proxy
The following applies to shareholders who wish to appoint a person (a “ third-party proxyholder ”) other than the management nominees set forth in the form of proxy or VIF as proxyholder, including Beneficial Shareholders who wish to appoint themselves as proxyholder to vote at the Meeting.
Shareholders who wish to appoint a third-party proxyholder to vote at the Meeting as their proxy and vote their Shares MUST submit their proxy or VIF (as applicable) appointing such third-party proxyholder.
To appoint a third-party proxyholder, insert such person’s name in the blank space provided in the form of proxy or VIF (if permitted) and follow the instructions for submitting such form of proxy or VIF. If you are a Beneficial Shareholder located in the United States, you must also provide Odyssey with a duly completed legal proxy if you wish to vote at the Meeting, or if permitted, appoint a third party as your proxyholder. See below under this section for additional details.
If you are a Beneficial Shareholder and wish to vote at the Meeting, you have to insert your own name in the space provided on the VIF sent to you by your intermediary, follow all of the applicable instructions provided by your intermediary, AND register yourself as your proxyholder, as described above. By doing so, you are instructing your intermediary to appoint you as proxyholder. It is important that you comply with the signature and return instructions provided by your intermediary. Please also see further instructions below under the heading “How do I attend and participate at the Meeting?”
Legal Proxy – US Beneficial Shareholders
If you are a Beneficial Shareholder located in the United States and wish to vote at the Meeting, or if permitted, appoint a third party as your proxyholder, in addition to the steps described above and below under “How do I attend and participate at the Meeting?”, you must obtain a valid legal proxy from your intermediary. Follow the instructions from your intermediary included with the legal proxy form and the voting information form sent to you or contact your intermediary to request a legal proxy form or a legal proxy if you have not received one. After obtaining a valid legal proxy from your intermediary, you must then submit such legal proxy to Odyssey. Requests for registration from Beneficial Shareholders located in the United States that wish to vote at the Meeting, or if permitted, appoint a third party as their proxyholder, must be received by 9:00 AM (Pacific) on June 14, 2024.
How do I attend and participate at the Meeting?
The Company is holding the Meeting as a completely virtual meeting, which will be conducted via audio conference. Shareholders will not be able to attend the Meeting in person.
Registered shareholders and duly appointed proxyholders will be able to vote at the Meeting at 1-605-313-5843, access code 2241191#. In order to vote at the Meeting, shareholders must submit their proxy or VIF (as applicable) appointing their proxyholder.
SECURITIES ENTITLED TO VOTE
As of May 14, 2024 (the “ Record Date ”), the authorized share capital of the Company consists of an unlimited number of Common Shares without par value of which 3,313,050 Common Shares are issued and outstanding. Each shareholder is entitled to one vote for each Common Shares registered in his, her, or its name at the close of business on the Record Date, the date fixed by the board of directors of the Company (the “ Board ”) as the record date for determining the shareholders entitled to receive notice of and to vote at the Meeting.
The failure of any shareholder to receive notice of the Meeting does not deprive a shareholder of the entitlement to vote at the Meeting. Every shareholder of record at the close of business on the Record Date will be entitled to vote at the Meeting or any adjournment thereof, except to the extent that:
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a. such shareholder has transferred the ownership of any of their Shares after the Record Date; and
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b. the transferee of those Shares produces properly endorsed share certificates, or otherwise establishes that they own the Shares, and demands, not later than 10 days before the Meeting, that their name be included in the list of shareholders entitled to vote at the Meeting, in which case the transferee is entitled to vote those Shares at the Meeting.
PARTICULARS OF MATTERS TO BE ACTED UPON
Financial Statements
The audited consolidated financial statements of the Company for the years ended December 31, 2023 and 2022, including the report of the auditors thereon, will be tabled at the Meeting and received by the shareholders. These audited consolidated financial statements of the Company for the years ended December 31, 2023 and 2022, and the report of the auditors thereon,
and the related management’s discussion and analysis, are available under the Company’s profile on SEDAR+ at www.sedarplus.ca.
Election of Directors
Advance Notice
The Company’s articles (the “ Articles ”) provide for advance notice (the “ Advance Notice ”) to the Company in circumstances where nominations of persons for election to the Board are made by shareholders of the Company other than pursuant to (i) a requisition of a meeting made pursuant to the provisions of the Business Corporation’s Act (British Columbia) (the “ BCBCA ”) or (ii) a shareholder proposal made pursuant to the provisions of the BCBCA.
The purpose of the Advance Notice is to ensure that all shareholders - including those participating in a meeting by proxy - receive adequate notice of the nominations to be considered at a meeting and can thereby exercise their voting rights in an informed manner. Among other things, the Advance Notice fixes a deadline by which holders of Common Shares must submit director nominations to the Company prior to any annual or special meeting of shareholders, and sets forth the minimum information that a shareholder must include in the notice to the Company for the notice to be in proper written form.
The foregoing is merely a summary of the Advance Notice provisions in the Articles, is not comprehensive, and is qualified by the full text of the Articles, which are available under the Company’s SEDAR+ profile at www.sedarplus.ca.
As of the date of the Information Circular, the Company has not received notice of a nomination in compliance with the Advance Notice.
Fixing the Number of Directors
At the Meeting, the shareholders will be asked to fix the number of directors of the Company to be elected at 3 members. Approval of the number of directors will require the affirmative votes of the holders of not less than a simple majority of the votes cast in respect thereof by shareholders represented at the Meeting. Unless otherwise directed, the management designees named in the accompanying instrument of proxy intend to vote in favour of fixing the number of directors at 3.
Nominees
The persons named below are the nominees of management for election as directors. The term of office of each of the present directors expires at the Meeting. Management of the Company proposes to nominate the persons named below for election as directors of the Company at the Meeting, to serve until the next annual meeting of the shareholders of the Company, unless their office is earlier vacated. All of the nominees are currently members of the Board.
Approval of the election of directors will require the affirmative votes of the holders of not less than a simple majority of the votes cast in respect thereof by shareholders represented at the Meeting. Unless otherwise directed, the management designees named in the accompanying instrument of proxy intend to vote in favour of the election, as directors, of the nominees whose names are set forth below. In the event that prior to the Meeting, any vacancies occur on t ~~he slate of nominees submitted herewith, it is intended that discretionary authority will be granted to~~
vote proxies solicited by or on behalf of management for the election of any other person or persons as directors. Management is not currently aware that any such nominees would not be willing to serve as director if elected.
As a group, the proposed directors beneficially own, or control or direct, directly or indirectly, a total of 3,313,050 Common Shares, representing 0.029% of the Common Shares outstanding.
| Name, Province or State and Country of Residence, Position |
Principal Occupation or Employment for the Past Five Years |
Director Since | Number of Securities Beneficially Owned or Controlled3 |
|---|---|---|---|
| SUNDHER, Ranjeet British Columbia, Canada |
President and CEO of the Company October 2017 to present; Interim CEO of DeepMarkit Corp. November 2021 to present; President and CEO of Brigadier Gold Limited June 2019 to April 2021. |
October 23, 2017 |
11,477 0.0035% |
| BROMLEY, Sean1,2 British Columbia, Canada |
Chief Financial Officer of the Parmar Group June 2015 to present. |
October 23, 2017 |
83,782 0.025% |
| CLARK, J. Garry1,2 Ontario, Canada |
Principal of Clark Exploration Consulting Inc. January 2000 to present. |
October 23, 2017 | 144 0.00004% |
Notes:
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1) Independent Director.
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2) Member of the Audit Committee.
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3) Based on 3,313,050 Common Shares issued and outstanding as of the Record Date.
The information as to residence, principal occupation, and number of Shares beneficially owned or controlled is not within the knowledge of the management of the Company and has been taken from the System for Electronic Disclosure by Insiders (SEDI) or furnished by the respective nominees as of the Record Date.
Biographies
The following are brief profiles of each of the proposed nominees, including a description of each individual’s principal occupation within the past five years.
Ranjeet Sundher, President, Chief Executive Officer and Director
Mr. Sundher has been the President and director of the Company since October 23, 2017. Mr. Sundher has over 20 years of capital markets experience and has founded, developed and funded several successful public companies. Mr. Sundher is the former CEO and President of Red Hill Mining Inc. (currently Prophecy Development Corp.), a company listed on the TSX Venture ~~Exchange with late stage development properties in Mongolia.~~
J. Garry Clark, Independent Director
Mr. Clark joined the board of directors of the Company on October 23, 2017. Mr. Clark is a Professional Geologist registered with the Association of Professional Geoscientists of Ontario. He has held various exploration geological positions with both major and junior explorers. In the late 1980's Mr. Clark began his consulting career with a lengthy list of projects across Ontario and globally. Mr. Clark is the Executive Director of the Ontario Prospectors Association (OPA) since the restructuring in 2000 and has been a Director, Vice President or President of the OPA since its formation in the early 1990's. Mr. Clark serves on various provincial government committees and boards that support mineral explorers, including the Minister of Mines Mining Act Advisory Committee and Ontario Geological Survey Advisory Board.
Sean Bromley, Independent Director
Mr. Bromley joined the Board on October 23, 2017. Mr. Bromley received his Bachelor of Commerce in Finance at the University of Calgary with an exchange at the Hong Kong University of Science and Technology. After university, he became an Investment Advisor at Jordan Capital Markets specializing in technology and special situations. Mr. Bromley is a member of the Company of Young Professionals at the Vancouver Board of Trade, as well as being involved in numerous technology events such as the Technology Leadership Forum. Sean is also a director of several TSX Venture Exchange listed companies.
Corporate Cease Trade Orders
Other than as set forth below, to the knowledge of the Company, no proposed director is, as at the date of this Information Circular, or has been, within ten years before the date of this Information Circular, a director, Chief Executive Officer, or Chief Financial Officer of any company (including the Company) that: (a) was the subject of a cease trade order, an order similar to a cease trade order, or an order that denied the relevant company access to any exemptions under Canadian securities legislation that was in effect for a period of more than 30 consecutive days (an “ order ”), that was issued while the proposed director was acting in the capacity as director, Chief Executive Officer, or Chief Financial Officer; or (b) was subject to an order that was issued after the proposed director ceased to be a director, Chief Executive Officer, or Chief Financial Officer and which resulted from an event that occurred while that person was acting in the capacity as director, Chief Executive Officer, or Chief Financial Officer.
On May 2, 2019, at the Company’s request, when Mr. Sundher was a director and officer, the Company was granted a temporary Management Cease Trade Order (“ MCTO ”) from the British Columbia Securities Commission (“ BCSC ”) in connection with the Company’s filing of its audited annual financial statements and management’s discussion and analysis for the financial year ended December 31, 2018 (the “ Annual Report ”) and its unaudited interim financial statements and management’s discussion and analysis for the financial year ended March 31, 2019 (the “ Q1 Report ”). On June 27, 2019 the Company announced that the Annual Report and the Q1 report had been filed, the MCTO was subsequently lifted on July 2, 2019.
Corporate Bankruptcies
To the knowledge of the Company, no proposed director: (a) is, as at the date of this Information Circular, or has been within the ten years before the date of this Information Circular, a director or executive officer of any company (including the Company) that, while that person was acting in that c ~~apacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a~~
proposal under any legislation relating to bankruptcy or insolvency, or was subject to or instituted any proceedings, arrangement, or compromise with creditors, or had a receiver, receiver manager, or trustee appointed to hold its assets; or (b) has, within the ten years before the date of this Information Circular, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement, or compromise with creditors, or had a receiver, receiver manager, or trustee appointed to hold the assets of the proposed director.
Penalties or Sanctions
To the knowledge of the Company, no proposed director has been subject to: (a) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority, or has entered into a settlement agreement with a securities regulatory authority; or (b) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable securityholder in deciding whether to vote for a proposed director.
Appointment of Auditor
Unless otherwise instructed, the proxies given pursuant to this solicitation will be voted “FOR” the appointment of Davidson & Company LLP, Chartered Professional Accountants, as the auditors of the Company to hold office until the close of the next annual meeting of shareholders of the Company or until a successor is appointed . It is proposed that the remuneration to be paid to the auditors be fixed by the Board. Davidson & Company LLP has been the Company’s auditor since June of 2010.
Fees Paid to Auditors and their Independence from the Company
The aggregate fees billed by the Company’s external auditors in each of the last two fiscal years for audit, audit- related, tax, and all other fees are as follows:
| Financial Year Ending |
Audit Fees1 | Audit Related Fees2 |
Tax Fees3 | All Other Fees4 |
|---|---|---|---|---|
| 2023 | $35,000 | Nil | $10,000 | Nil |
| 2022 | $39,000 | Nil | $10,000 | Nil |
Notes:
1) “Audit Fees” include fees necessary to perform the annual audit of the Company’s financial statements. Audit Fees include fees for review of tax provisions and for accounting consultations on matters reflected in the financial statements. Audit Fees also include audit or other attest services required by legislation or regulation, such as comfort letters, consents, reviews of securities filings, and statutory audits.
2) “Audit-Related Fees” include services that are traditionally performed by the auditor. These audit-related services include employee benefit audits, due diligence assistance, accounting consultations on proposed transactions, internal control reviews, and audit or attest services not required by legislation or regulation.
3) “Tax Fees” include fees for all tax services other than those included in “Audit Fees” and “Audit-Related Fees.”. This category includes fees for tax compliance, tax planning, and tax advice. Tax planning and tax advice includes assistance with tax audits and appeals, tax advice related to mergers and acquisitions, and requests for rulings or technical advice from tax authorities.
4) “All Other Fees” include all other non-audit services.
In the event the Company wishes to retain the services of the Company’s external auditors for any non-audit services, prior approval of the Audit Committee must be obtained. All of the engagements and fees for the years ended December 31, 2023 and 2022. were pre-approved and ratified by the Audit Committee. The Audit Committee reviews with its auditors whether the non-audit services to ~~be provided are compatible with maintaining the auditor’s independence.~~
Approval of Equity Incentive Plan
At the Meeting, shareholders of the Company will be asked to approve the equity incentive plan (the “ Equity Plan ”); a copy of which is attached hereto as Schedule "A". The Equity Plan was approved by the Company’s directors on May 3, 2024.
The purpose of the Equity Plan is to: (i) increase the interest in the Company’s welfare by its directors, officers, senior executives, other employees and consultants (" Eligible Participants " or " Participants "); and (ii) to retain and reward certain Eligible Participants, and attract and retain other persons to the Company. The Equity Plan is a "rolling" plan for the grant of stock options (" Options ") which will provide for the issuance of such number of Options as is equal to up to 20% of the issued and outstanding common shares of the Company, from time to time, and such number of restricted share units (" RSUs ") and deferred share units (" DSUs " and collectively, with the Options and the RSUs, the " Awards ") as is equal to up to 20% of the issued and outstanding common shares of the Company from time to time.
Effective April 3, 2023, the Canadian Securities Exchange (the " CSE " or the " Exchange ") amended Policy 6 – Distributions & Corporate Finance, which sets out Exchange requirements respecting security-based compensation arrangements, including stock options used as incentives or compensation mechanisms for employees, directors, officers, consultants and other persons who provide services for listed issuers. The Equity Plan incorporates these changes.
Summary of the Equity Plan
The Equity Plan is administered by the Board, which will have the full and final authority with respect to the granting of all Awards thereunder.
The Equity Plan includes a "rolling" plan for the grant of Options which provides for the issuance of such number of Options as is equal to up to 20% of the issued and outstanding Common Shares from time to time, and such number of RSUs and DSUs as is equal to up to 20% of the issued and outstanding Common Shares from time to time.
Options may be granted under the Equity Plan to such Eligible Participants of the Company and its affiliates, if any, as the Board may from time to time designate. The Board will determine, at the time of granting the particular Option, the period during which the Option is exercisable, commencing on the date such Option is granted to the Eligible Participant and ending as specified in the Equity Plan, or in the Option agreement, but in no event will an Option expire on a date which is later than five (5) years from the date it is granted. Unless otherwise determined by the Board, all unexercised Options shall be cancelled at the expiry of such Options. The Board will designate the number of Common Shares to be optioned to each Participant, provided that the total number of Common Shares to be optioned shall not exceed 12 the limits permitted by the Equity Plan, or the Exchange or other regulatory body having jurisdiction. The vesting provisions of Options will be determined by the Board but will not vest before the first anniversary from the date granted, unless otherwise determined. The exercise price of Options will be determined by the Board, but such price will not be less than the greater of the market value of such Common Shares on (i) the trading day prior to the date of grant of the Options and (ii) the date of grant of the Options or as otherwise permitted by any stock exchange on which the Common Shares are then listed or other regulatory body having jurisdiction.
DSUs may be awarded to eligible directors by the Board and may form all or a portion of a director's annual retainer fee, to be received in the form of Common Shares or cash equivalents, or a combination of both. DSUs may be redeemed after the director's termination date for a period of up to two years or less, as determined, by providing a DSU Redemption Notice (as defined in the Equity Plan) to the Company. If a DSU Redemption Notice is not received by the Company on or before the 20th day following the termination date, the director shall be deemed to have delivered a DSU Redemption Notice and the Company shall redeem all of the eligible director's DSUs in exchange for Common Shares or cash equivalent.
RSUs may be awarded to a recipient by the Board, subject to meeting certain performance criteria to acquire Common Shares at a price determined by the Board in the form of Common Shares or cash equivalents, or a combination of both. The Board shall determine the vesting terms, but the vesting of RSUs shall not commence before the first anniversary from the date granted, unless otherwise determined. The applicable restriction period for an RSU shall be determined by the Board, except for Eligible Participants subject to the Income Tax Act (Canada), the restricted period shall end no later than December 31 of the calendar year which is three years after the calendar year in which the RSU is granted. The number of vesting RSUs shall be determined by whether certain performance criteria or other conditions are met by the recipient.
Awards granted under the Equity Plan are not transferable or assignable and may only be exercised by the participant to whom the Award was granted, or upon death or incapacity by a legal representative, or with the Company’s prior written approval and subject to conditions set by the Company. If and to the extent that an Award expires, terminates or is cancelled or forfeited for any reason without having been exercised in full, the Common Shares associated with that Award will again become available for grant under the Equity Plan. However, the terms of an Award may not be amended once issued. If an Award is cancelled prior to its expiry date, the Company will not grant new Options, RSUs and/or DSUs to the same person until 30 days have elapsed from the date of cancellation.
The above description is qualified entirely by and subject to the terms and conditions of the Equity Plan attached as Schedule "A" hereto.
In accordance with the policies of the Exchange, a plan with a rolling 20% maximum must be confirmed by shareholders within three years after institution and within every three years thereafter. At the Meeting, shareholders of the Company will be asked to consider and, if deemed appropriate, to pass, with or without variation, a resolution approving the Equity Plan (the " Equity Plan Resolution ").
The text of the Equity Plan Resolution is set out below:
"BE IT RESOLVED AS AN ORDINARY RESOLUTION THAT:
-
1) the equity incentive plan (the " Equity Plan ") of the Company as described in and attached as Schedule "A" to the management information circular of the Company dated May 14, 2024, be and is hereby adopted and approved;
-
2) any director and/or officer of the Company be and such director and/or officer of the Company is hereby, authorized and empowered, acting for, in the name of and on behalf of the Company, to execute or cause to be executed, under the seal of the Company or otherwise, and to deliver or cause to be delivered any and all such documents and instruments and to do or to cause to ~~be done all such other acts and things as, in the opinion of such director and/or officer, may~~
be necessary or desirable in order to fulfil the intent of the foregoing paragraphs of this resolution;
-
3) notwithstanding the foregoing approvals, the directors of the Company be and are hereby authorized to abandon all or any part of these resolutions at any time prior to giving effect thereto without further notice to or approval of the shareholders of the Company;
-
4) all unallocated options under the Equity Plan be and the same are hereby approved;
-
5) the Company shall have the ability to continue granting Awards under the Equity Plan until June 18, 2027, being the date that is three years from the date of expected initial shareholder approval of the Equity Plan pursuant to this resolution.”
In order to be implement the Equity Plan, the equity plan resolution must be approved by a majority of votes cast at the Meeting in person or by proxy. Unless such authority is withheld, the Management Designees, if named as proxy, intend to approve the Equity Plan.
OWNERSHIP OF SHARES
Ownership by Management
The following table sets forth certain information regarding beneficial ownership of the Shares, as of May 14, 2024, by each of the Company’s executive officers:
| Name | Beneficially Owned1 | Percentage |
|---|---|---|
| Ranjeet Sundher, Chief Executive Officer, President and Director |
11,477 | 0.0035% |
| Steve Vanry, Chief Financial Officer and Corporate Secretary |
18,257 | 0.005% |
| Notes: |
(1) These amounts do not include any options to purchase common shares.
Ownership by Principal Shareholders
To the Company’s knowledge, as of May 14, 2024, no person or company beneficially owns, or controls or directs, directly or indirectly, voting securities carrying 10% or more of the voting rights attached to any class of voting securities of the Company.
QUORUM
The quorum for the transaction of business at a meeting of shareholders is two or more shareholders are present in person or by proxy.
No business may be transacted at any meeting of shareholders unless a quorum of shareholders entitled to vote is present at the commencement of the Meeting.
CORPORATE GOVERNANCE
The Company’s Board and executive officers consider good corporate governance to be an important factor in the efficient and effective operation of the Company.
Board of Directors
The Board is currently composed of five directors: Ranjeet Sundher, Sean Bromley, J. Garry Clark, Geoffrey Fielding and Steven Vanry.
National Policy 58-201 – Corporate Governance Guidelines suggests that the board of directors of a public company should be constituted with a majority of individuals who qualify as “independent” directors. An “independent” director is a director who is independent of management and free from any interest and any business or other relationship that could, or could reasonably be perceived to, materially interfere with the director’s ability to act with a view to the best interests of the Company, other than interests and relationships arising from shareholding. Of the proposed nominees for directors of the Company, two (Sean Bromley and J. Garry Clark) are considered by the Board to be “independent” within the meaning of National Instrument 58-101 – Disclosure of Corporate Governance Practices , and one nominee (Ranjeet Sundher) is considered to be “non- independent.” Ranjeet Sundher is not an independent director as he serves as Chief Executive Officer and as President.
In order to ensure that the Board exercises independent judgment in carrying out its responsibilities, the independent members of the Board meet without the presence of the non-independent directors and management, known as “in-camera” meetings, before or after every regularly scheduled meeting and at such other times as they deem appropriate.
The Board has not appointed a compensation committee; rather management of the Company is responsible for making recommendations to the Board with respect to compensation for the directors and the CEO. The Board has the ability to adjust and approve such compensation.
Position Descriptions
The Chair of the Board has the following key responsibilities: duties relating to setting Board meeting agendas; chairing Board and shareholders meetings; director development; and communicating with shareholders and regulators.
The Board has adopted a written position description for the Chair of the Audit Committee. Each position description sets out the committee chair’s key responsibilities, including duties relating to setting committee meeting agendas, chairing committee meetings, and working with the applicable committee and management to ensure, to the greatest extent possible, the effective functioning of the committee.
The activities of the executive officers are subject to the overriding supervision and direction of the Board.
Orientation and Continuing Education
While the Company does not have formal orientation and training programs, orientation of new members of the Board is conducted by informal meetings with members of the Board, briefings by management, and the provision of copies of or access to the Company’s documents.
The Company has not adopted formal policies respecting continuing education for Board members. Board members are encouraged to communicate with management, legal counsel, auditors, and consultants, to keep themselves current with industry trends and developments and changes in
legislation with management’s assistance, and to attend related industry seminars and visit the Company’s operations. Board members have full access to the Company’s records.
Ethical Business Conduct
The Board has found that the fiduciary duties placed on individual directors by the BCBCA and the common law, and the restrictions placed by the BCBCA on an individual director’s participation in decisions of the Board in which the director has an interest, have helped to ensure that the Board operates independently of management and in the best interests of the Company.
Under corporate legislation, a director is required to act honestly and in good faith with a view to the best interests of the Company, and exercise the care, diligence, and skill that a reasonably prudent person would exercise in comparable circumstances. In addition, if a director of the Company also serves as a director or officer of another company engaged in similar business activities to the Company, that director must comply with the conflict-of- interest provisions of the BCBCA, as well as the relevant securities regulatory instruments, in order to ensure that directors exercise independent judgment in considering transactions and agreements in respect of which a director or officer has a material interest. Any interested director would be required to declare the nature and extent of his interest and would not be entitled to vote at meetings of directors that evoke such a conflict.
Further, the Company has a code of business conduct and ethics (the “ Code ”) that applies to the Company’s directors, officers, and employees. The Code does not address every possible business scenario, but rather, sets out key guiding principles of integrity to which Company personnel are expected to adhere in all matters. These principles include, but are not limited to, honest and ethical conduct, fair dealing with internal and external stakeholders, and compliance with all applicable laws, rules, and regulations.
Nomination of Directors
The Board has not appointed a nominating committee as the Board fulfills these functions. When the Board identifies the need to fill a position, either due to a vacancy or as required to carry out the Board’s duties effectively and maintain a breadth of experience, the Board requests that current directors put forward potential candidates for consideration.
Board Committees
The Board has an Audit Committee, for more details on the committee of the Board, see “ Committees of the Board of Directors .”
Assessments
The Board monitors the adequacy of information given to directors, communication between the Board and management, and the strategic direction and processes of the Board and committee(s). On an ongoing annual basis, the Board assesses the performance of the Board as a whole, each of the individual directors, and the committee(s) of the Board, in order to satisfy itself that each is functioning effectively.
Corporate Policies
The Company’s directors, officers, employees, and consultants, adhere to the requirements of the Business Corporations Act (British Columbia) and the Articles of the Company.
Diversity and Inclusion
The Company has not adopted a written policy relating to the identification and nomination of directors or members of senior management that are women, Indigenous peoples (First Nations, Inuit and Metis), persons with disabilities, or members of visible minorities (collectively, “ Designated Groups ”). The Board generally identifies, evaluates, and recommends candidates to become members of the Board or members of senior management with the goal of creating a Board and members of senior management team that consists of individuals with various and relevant career experience, industry knowledge and experience, financial and other specialized expertise, and cultural backgrounds.
The composition of the Board and senior management is primarily a question of the experience and expertise brought by each individual. The Board, when searching for candidates, also takes diversity into account. Although the Board does not have a formal diversity policy, it considers diversity in its broadest sense when evaluating candidates, including in relation to gender, ethnicity, experience, and background. Further, the Board, when searching for candidates, seeks to reflect the communities in which the Company operates, in the belief that cultural diversity helps the Company understand and navigate different political and social environments. The Board considers all factors it deems relevant in the process of identifying, evaluating, and recommending candidates for the Board and senior management, and does not have a formal requirement to consider the level of representation of individuals from Designated Groups.
Of the Company’s current directors, none (0%) are women and one (20%) identify as being an Indigenous person, disabled, or a member of a visible minority. Of the current members of the Company’s senior management, none (0%) are women and 1 (50%) identify as being an Indigenous person, disabled, or a member of a visible minority.
OTHER DIRECTORSHIPS
The following current and/or proposed directors of the Company also serve as directors of other reporting issuers:
| Director | Other Reporting Issuer(s) |
|---|---|
| BROMLEY, Sean | Apollo Silver Corp. Isracann Biosciences Inc. NAVCO Pharmaceuticals Inc. PlantX Life Inc. Promino Nutritional Sciences Inc. Pure Extracts Technologies Corp. White Gold Corp. |
| CLARK, J. Garry | ALX Resources Corp. Badlands Resources Inc. Brigadier Gold Limited Bullet Exploration Inc. DeepMarkit Corp. General Copper Gold Corp. NexOptic Technology Corp. Ophir Gold Corp. Quest Critical Metals Inc. Silver Dollar Resources Inc. Silver Elephant Mining Corp. Superior Canadian Resources Inc. Tactical Resources Corp. Transnational Cannabis Ltd. US Cobalt Inc. Wedgemount Resources Corp. Ximen Mining Corp. |
| SUNDHER, Ranjeet | Brigadier Gold Limited DeepMarkit Corp. Estrella International Energy Services Ltd. Pender Street Capital Corp. Planet Ventures Inc. Silver Elephant Mining Corp. Tactical Resources Corp. |
| VANRY, Steve | Americas Bullion Royalty Corp. Brigadier Gold Limited Cue Resources Ltd. DeepMarkit Corp. Fury Explorations Ltd. InZinc Mining Ltd. Kaizen Discovery Inc. Legend Power Systems Inc. Nevada Sunrise Metals Corporation Oroco Resource Corp. Pender Street Capital Corp. Scandium International Mining Corp. THEMAC Resources Group Limited Tower Resources Ltd. Underground Energy Corporation Uranium Power Corp. Wedgemount Resources Corp. West Cirque Resources Ltd. |
MEETINGS OF THE BOARD OF DIRECTORS
The Board meets at least once each calendar quarter to review, among other things, the performance of the Company. Results are compared and measured against a previously established plan and performance of prior fiscal years. The Board will review and assess the Company’s financial budget and business plan for the ensuing year and its overall strategic objectives. This process will establish, among other things, benchmarks against which the Board may measure the performance of management. Other meetings of the Board will be called to deal with special matters, as circumstances require.
COMMITTEES OF THE BOARD OF DIRECTORS
The Board does not currently have any other committees other than the Audit Committee.
Audit Committee
The members of the Audit Committee are J. Garry Clark (Chair) and Sean Bromley of whom both are considered independent directors for the purposes of National Instrument 52-110 – Audit Committees (“ NI 52- 110 ”). The full text of the Audit Committee’s Charter is annexed as Appendix “B” to this Information Circular.
Each member of the Audit Committee is considered financially literate, possessing the ability to read and understand a set of financial statements that presents a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can reasonably be expected to be raised by the Company’s financial statements.
At no time since the commencement of the Company’s most recently completed financial year has a recommendation of the Audit Committee to nominate or compensate an external auditor not been accepted by the Board.
As the Company is considered a “venture issuer” for the purpose of NI 52-110, it is relying on the exemption found in section 6.1 of NI 52-110.
In addition to each member’s general business experience, the education and experience of each Audit Committee member that is relevant to the performance of his responsibilities as an Audit Committee member is set out at “ Particulars of Matters to be Acted Upon – Election of Directors – Biographies .”
The members of the Audit Committee are elected by the Board at its first meeting following the annual shareholders’ meeting, to serve one-year terms. There are no limits on how many consecutive terms an Audit Committee member may serve.
STATEMENT OF EXECUTIVE COMPENSATION
Definitions
“ CEO ” means an individual who acted as chief executive officer of the Company, or acted in a similar capacity, for any part of the most recently completed financial year;
“ CFO ” means an individual who acted as chief financial officer of the Company, or acted in a similar c ~~apacity, for any part of the most recently completed financial year;~~
“ compensation securities ” includes stock options, convertible securities, exchangeable securities and similar instruments including stock appreciation rights, deferred share units and restricted stock units granted or issued by the Company or one of its subsidiaries for services provided or to be provided, directly or indirectly, to the Company or any of its subsidiaries;
“ NEO ” or “ named executive officer ” means each of the following individuals:
-
(a) a CEO;
-
(b) a CFO;
-
(c) in respect of the Company and its subsidiaries, the most highly compensated executive officer other than the individuals identified in paragraphs (a) and (b) at the end of the most recently completed financial year whose total compensation was more than $150,000, as determined in accordance with subsection 1.3(5) of National Instrument 51-102, for that financial year; and
-
(d) each individual who would be an NEO under paragraph (c) but for the fact that the individual was neither an executive officer of the Company, nor acting in a similar capacity, at the end of that financial year;
“ option-based award ” means an award under an equity incentive plan of options, including, for greater certainty, share options, share appreciation rights, and similar instruments that have optionlike features;
“ plan ” includes any plan, contract, authorization, or arrangement, whether or not set out in any formal document, where cash, securities, similar instruments or any other property may be received, whether for one or more persons;
“ share-based award ” means an award under an equity incentive plan of equity-based instruments that do not have option-like features, including, for greater certainty, common shares, restricted shares, restricted share units, deferred share units, phantom shares, phantom share units, common share equivalent units, and stock; and
“ underlying securities ” means any securities issuable on conversion, exchange or exercise of compensation securities.
Compensation Discussion and Analysis
The Company operates in a dynamic and rapidly evolving market. To succeed in this environment and to achieve its business and financial objectives, the Company must attract, retain, and motivate a highly talented team of executive officers. The Company expects its team of executive officers to possess and demonstrate strong leadership and management capabilities, as well as foster a pioneering culture, which is at the foundation of the Company’s success and remains a pivotal part of everyday operations. The Board is responsible for assisting the Company in fulfilling its governance and supervisory responsibilities, and overseeing the human resources, succession planning, and compensation policies, processes, and practices. The Board is also responsible for ensuring that the compensation policies and practices provide an appropriate balance of risk and reward consistent with the risk profile. The Company has adopted a written charter for the Board setting out its responsibilities for administering the compensation programs and reviewing and ~~making recommendations to the Board concerning the level and nature of the compensation payable~~
to the directors and officers. The Board’s oversight includes reviewing objectives, evaluating performance, and ensuring that total compensation paid to the executive officers and various other key employees is fair, reasonable, and consistent with the objectives of the philosophy and compensation program.
The Board is required to evaluate the Company’s compensation programs as circumstances require and on an annual basis. As part of this evaluation process, the Board is guided by the philosophy and objectives outlined above, as well as other factors which may become relevant, such as the cost to the Company if it were required to find a replacement for a key employee.
The Company’s compensation practices are designed to retain, motivate, and reward its executive officers for their performance and contribution to the Company’s long-term success, while recognizing that a focus on non-cash incentives is appropriate, given the Company’s current stage of development. The Board seeks to reward the achievement of corporate and individual performance objectives and to align executive officers’ incentives with the Company’s performance. Although as of the date of this Information Circular, the Company’s directors have not tied the compensation of its Named Executive Officers (as that term is defined below) to the achievement of specific performance goals, they regularly discuss milestones in relation to the Company’s project development activities and intend to incorporate performance-based incentives using the Equity Plan (if approved).
In order for the Company to achieve its growth objectives, attracting and retaining the right team members is critical. Having a considered compensation plan that attracts high performers and compensates them for continued achievements is a key component of this strategy. The Company’s Named Executive Officers (as that term is defined below) will be invited to participate in the Equity Plan (if approved), driving retention and ownership. Communicating clear and concrete criteria for merit-based increases and bonuses will also motivate the entire team to achieve individual and corporate goals.
No risks arising from the Company’s compensation policies and practices have been identified that are reasonably likely to have a material adverse effect on the Company. No NEOs (as that term is defined below) or directors are permitted to purchase financial instruments that are designated to hedge or offset a decrease in market value of equity securities granted as compensation or held, directly or indirectly, by a NEO or director.
Elements of Compensation
The Company’s executive compensation consists primarily of two elements: (a) base salary; and (b) short-term, long- term and bonus incentives. The Company believes that providing competitive overall compensation enables the Company to attract and retain qualified executives. The compensation is set so as to be generally competitive with the compensation received by persons with similar qualifications and responsibilities who are engaged by other companies of corresponding size and stage of development, having similar assets, number of employees and market capitalization; the peer group the Company uses to determine compensation consists of First Cobalt Corp., Jervois Mining Ltd., Nickel 28 Capital Corp., and Battery Mineral Resources Corp.
Stock Option Plans and Other Incentive Plans
Option Plan
The Company has in place the Equity Plan, which is a rolling 20% equity incentive plan. As of May 14, 2024, there were 1,814,928 Shares reserved for issuance under the Equity Plan and no options outstanding under the Equity Plan. The Board is responsible for administering the Equity Plan. The Equity Plan was approved by the Board on May 3, 2024. The Company is seeking shareholder approval of the Equity Plan at the current annual general and special meeting.
Director and Named Executive Officer Compensation
Executive compensation is required to be disclosed for (i) each Chief Executive Officer (or individual who served in a similar capacity during the most recently completed financial year), (ii) each Chief Financial Officer (or individual who served in a similar capacity during the most recently completed financial year), (iii) the most highly compensated executive officer (other than the Chief Executive Officer and the Chief Financial Officer) at the end of the most recently completed fiscal year whose total compensation was more than $150,000; and (iv) each individual who would meet the definition set forth in (iii) but for the fact that the individual was neither an executive officer of the Company, nor acting in a similar capacity, at the end of that financial year (the “ Named Executive Officers ” or “ NEOs ”).
Director and Named Executive Officer Compensation, Excluding Compensation Securities
The following table sets forth all compensation paid or accrued, payable, awarded, granted, given, or otherwise provided, directly or indirectly, by the Company or any subsidiary thereof, to each Named Executive Officer and director of the Company, for each of the two most recently completed financial years ended December 31, 2023 and 2022.
| Tabl Year |
e of compe Salary, consulting fee retainer |
nsation | excluding Committee |
compensati | on securities Value of all |
||
|---|---|---|---|---|---|---|---|
| Name and position1 |
, or commission ($) |
Bonus ($) |
or meeting fees ($)2 |
Value of perquisites ($)4 |
other compensation ($)4 |
Total compensation ($) |
|
| SUNDHER, |
2023 | 202,727 | Nil | Nil | Nil | Nil | 202,727 |
| Ranjeet5 Director, CEO and President |
2022 | 194,208 | Nil | Nil | Nil | Nil | 194,208 |
| VANRY, Steve6 |
2023 | 87,000 | Nil | Nil | Nil | Nil | 87,000 |
| Director, CFO and Corporate Secretary |
2022 | 87,000 | Nil | Nil | Nil | Nil | 87,000 |
| BROMLEY, Sean7 |
2023 | Nil | Nil | Nil | Nil | Nil | Nil |
| Director | 2022 | Nil | Nil | Nil | Nil | Nil | Nil |
| CLARK, J. ~~Garry~~ |
2023 | Nil | Nil | Nil | Nil | Nil | Nil |
| Director | 2022 | 6,000 | Nil | Nil | Nil | Nil | 6,000 |
|---|---|---|---|---|---|---|---|
| FIELDING, Geoffrey |
2023 | 4,500 | Nil | Nil | Nil | Nil | 4,500 |
| Director | 2022 | 18,000 | Nil | Nil | Nil | Nil | 18,000 |
Notes:
-
If an individual is an NEO and a director, both positions have been listed.
-
Directors did not receive compensation for acting as directors, other than compensation securities, for the two most recently completed financial years ended.
-
Includes perquisites provided to an NEO or director that are not generally available to all employees and that, in aggregate, are greater than (a) $15,000, if the NEO or director’s total compensation for the financial year is $150,000 or less; (b) 10% of the NEO or director’s salary for the financial year, if the NEO or director’s total compensation for the financial year is greater than $150,000 but less than $500,000; (c) $50,000, if the NEO or director’s total for the financial year is $500,000 or greater.
-
No form of other compensation paid or payable equals or exceeds 25% of the total value of other compensation paid or payable to the director or Named Executive Officer other than compensation securities.
-
The table above reflects compensation paid from January 2021 through September 2021 to Mr. Sundher directly, and the compensation paid from October 2021 through December 2021 to 1323552 B.C. Ltd., a company he controls.
-
The table above reflects compensation paid to 677185 B.C. Ltd.; a company controlled by Mr. Vanry.
-
The table above reflects compensation paid to 1129925 B.C. Ltd.; a company controlled by Mr. Bromley.
External Management Companies
Please refer to “Employee Agreements, Termination and Change of Control Benefits” below for disclosure relating to any external management company employing, or retaining individuals acting as, any Named Executive Officers of the Company, or that provide Company’s executive management services and allocate compensation paid to any Named Executive Officer or director.
Stock Options and Other Compensation Securities
There were no compensation securities granted or issued by the Company, or any subsidiary thereof, to any director or Named Executive Officer in the most recently completed financial year ended December 31, 2023, for services provided or to be provided, directly or indirectly to the Company or any subsidiary thereof.
Exercise of Compensation Securities by Directors and NEOs
There were no compensation securities exercised, by any director or Named Executive Officer in the most recently completed financial year ended December 31, 2023.
Pension Plans Benefits
The Company does not currently have any pension plans.
Employment Agreements, Termination and Change of Control Benefits Compensation of Mr. Ranjeet Sundher, President and Chief Executive Officer
The Company has a verbal consulting contact with Mr. Ranjeet Sundher to provide the services of President and Chief Executive Officer, which was amended in October 2021 to provide the services of Mr. Sundher, by way of 1323552 B.C. Ltd. (the “ Sundher Agreement ”). Pursuant to the Sundher Agreement, Mr. Sundher receives USD$12,500 per month, is eligible for incentive bonuses and
participation in the Option Plan. The Sundher Agreement may be terminated at the election of Mr. Sundher or the Company on reasonable notice.
Compensation of Mr. Steve Vanry, Chief Financial Officer and Corporate Secretary
The Company has a verbal consulting contact with Mr. Steve Vanry, by way of 677185 B.C. Ltd. (the “ Vanry Agreement ”), pursuant to which Mr. Vanry provides his services to the Company as Chief Financial Officer. Pursuant to the Vanry Agreement, Mr. Vanry receives $7,250 per month, is eligible for incentive bonuses and participation in the Option Plan. The Vanry Agreement may be terminated at the election of Mr. Vanry or the Company on reasonable notice.
Oversight and Description of Director and Named Executive Officer Compensation Director Director’s Compensation
The Company has no standard arrangement pursuant to which directors are compensated by the Company for their services in their capacity as directors, except for the granting from time to time of incentive stock options in accordance with the policies of the stock exchange on which the Company’s Common Shares are listed for trading and the Option Plan.
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The following table sets out information as at the end of the Company’s most recently completed financial year ended December 31, 2023 with respect to the Equity Plan, which as at the date of this Information Circular is the only compensation plan under which equity securities of the Company are authorized for issuance.
| Plan Category | Number of securities to be issued upon exercise of outstanding options, warrants, and rights (a) |
Weighted-average exercise price of outstanding options, warrants, and rights (b) |
Number of securities remaining available for future issuance under equity compensation plans, excluding securities reflected in column (a) (c)1 |
|---|---|---|---|
| Equity compensation plans approved by securityholders |
714,928 | $0.50 | 331,305 |
| Equity compensation plans not approved by securityholders |
Nil | N/A | Nil |
| Total | 714,928 | $0.50 | 331,305 |
Notes:
- The Equity Plan provides that the aggregate number of securities reserved for issuance under the Equity Plan may not exceed 20% of the issued and outstanding shares of the Company at the time of granting the options. As at the Record Date, there were 3,313,050 Common Shares issued and outstanding and no outstanding options, with the result that 662,610 options were available to the Company to be granted.
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
No current or former director, executive officer, or employee of the Company or any of its subsidiaries i ~~s, as at the date of this Information Circular, indebted to the Company in connection with the~~
purchase of Shares or for any other reason, and no such person’s indebtedness to any other entity is the subject of a guarantee, support agreement, or understanding provided by the Company or any of its subsidiaries.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
The Company is not aware of any of the directors or executive officers of the Company at any time through May 14, 2024, any proposed nominee for election as a director of the Company, or any associate or affiliate of any of these persons, having any material interest, direct or indirect, in the matters to be acted upon at the Meeting, other than the election of directors or appointment of auditors, by way of beneficial ownership of securities or otherwise.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Except as disclosed herein, to the best of the Company’s knowledge, since the commencement of the Company’s most recently completed financial year, no informed person of the Company, proposed nominee for director, or any associate or affiliate of an informed person or proposed nominee, had any material interest, direct or indirect, in any transaction or any proposed transaction that has materially affected or would materially affect the Company or any of its subsidiaries. For the purposes of this Information Circular, an “informed person” of the Company means:
-
(a) a director or executive officer of the Company;
-
(b) a director or executive officer of a person or Company that is itself an informed person or subsidiary of the Company;
-
(c) any person or Company who beneficially owns, directly or indirectly, voting securities of the Company or who exercises control or direction over voting securities of the Company or a combination of both carrying more than 10% of the voting rights other than voting securities held by the person or Company as underwriter in the course of a distribution; and
-
(d) the Company itself, if and for so long as it has purchased, redeemed or otherwise acquired any of its Shares.
MANAGEMENT CONTRACTS
Except as otherwise disclosed in this Information Circular, management functions of the Company are generally performed by directors and senior officers of the Company and not, to any substantial degree, by any other person with whom the Company has contracted.
OTHER MATTERS
Management of the Company is not aware of any other matters that will be brought before the Meeting other than those set forth in the Notice of Meeting. Should any other matters properly come before the Meeting, the Shares represented by the proxies solicited hereby will be voted on those matters in accordance with the best judgement of the persons voting such proxies.
REGISTRAR AND TRANSFER AGENT
Odyssey Trust Company, at United Kingdom Building, 350 – 409 Granville Street, Vancouver, BC ~~V6C 1T2, is the registrar and transfer agent for the Shares.~~
ADDITIONAL INFORMATION AND AVAILABILITY OF DOCUMENTS
The Company will provide to any person or company, upon request, one copy of any of the following documents:
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(a) the annual financial statements of the Company for the most recently completed fiscal year, together with the report of the auditor thereon, together with the management’s discussion and analysis in respect thereof, and any interim financial statements of the Company subsequent to the financial statements for the Company’s most recently completed fiscal year, together with the management’s discussion and analysis in respect thereof; and
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(b) the management information circular of the Company in respect of the most recent annual meeting of shareholders of the Company that involved the election of directors.
Copies of the above documents will be provided, upon request, by the Company by request to [email protected], free of charge to shareholders of the Company. The Company may require the payment of a reasonable charge from any person who is not a shareholder of the Company and who requests a copy of any such document. Financial information relating to the Company is provided in the Company’s financial statements and management’s discussion and analysis for its most recently completed fiscal year. Additional information relating to the Company is available on SEDAR+ at www.sedarplus.ca.
MULTIPLE SHAREHOLDERS SHARING THE SAME ADDRESS
Recent changes in the regulations regarding the delivery of copies of proxy materials to shareholders permit the Company and brokerage firms to send copy of the Meeting materials to multiple shareholders who share the same address, under certain circumstances. Shareholders who hold their Shares through a broker may have consented to reducing the number of copies of materials delivered to their address. In the event that a shareholder wishes to revoke such a consent previously provided to a broker, the shareholder must contact the broker to revoke the consent. In any event, if a shareholder wishes to receive a separate Information Circular and accompanying materials for the Meeting, the shareholder may receive copies by contacting the Company via email at [email protected]. Shareholders receiving multiple copies of these documents at the same address can request delivery of a single copy of these documents by contacting the Company in the same manner. Persons holding Shares through a broker can request a single copy by contacting the broker.
BOARD OF DIRECTORS APPROVAL
The undersigned hereby certifies that the contents and sending of this Information Circular to the shareholders of the Company have been approved by the Board.
DATED at Vancouver, British Columbia this 14th day of May 2024.
BY ORDER OF THE BOARD OF DIRECTORS
“/s/ Ranjeet Sundher” Ranjeet Sundher Director, President and Chief Executive Officer
APPENDIX “A” EQUITY INCENTIVE PLAN
NEW EQUITY INCENTIVE PLAN MAY 3, 2024
PART 1
PURPOSE
1.1 Purpose
The purpose of this Plan is to secure for the Company and its shareholders the benefits inherent in share ownership by the employees and directors of the Company and its affiliates who, in the judgment of the Board, will be largely responsible for its future growth and success. It is generally recognized that equity incentive plans of the nature provided for herein aid in retaining and encouraging employees and directors of exceptional ability because of the opportunity offered them to acquire a proprietary interest in the Company.
1.2 Available Awards
Awards that may be granted under this Plan include:
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(a) Options;
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(b) Deferred Share Units; and
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(c) Restricted Share Rights.
PART 2
INTERPRETATION
2.1 Definitions
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(a) “ 2019 Option Plan ” means the Company’s stock option plan dated July 16, 2019.
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(b) “ Affiliate ” has the meaning set forth in the BCA.
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(c) “ Award ” means any right granted under this Plan, including Options, Deferred Share Units and Restricted Share Rights.
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(d) “ BCA ” means the Business Corporations Act (British Columbia).
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(e) “ Blackout Period ” means a period in which the trading of Shares or other securities of the Company is restricted under any policy of the Company then in effect.
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(f) “ Board ” means the board of directors of the Company.
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(g) “ Cashless Exercise Right ” has the meaning set forth in Section 3.5 of this Plan.
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(h) “ Change of Control ” means the occurrence and completion of any one or more of the following events:
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(A) the Company shall not be the surviving entity in a merger, amalgamation or other reorganization (or survives only as a subsidiary of an entity other than a previously wholly-owned subsidiary of the Company);
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(B) the Company shall sell or otherwise transfer, including by way of the grant of a leasehold interest or joint venture interest (or one or more subsidiaries of the Company shall sell or otherwise transfer, including without limitation by way of the grant of a leasehold interest or joint venture interest) property or assets (i) aggregating more than 50% of the consolidated assets (measured by either book value or fair market value) of the Company and its subsidiaries as at the end of the most recently completed financial year of the Company or (ii) which during the most recently completed financial year of the Company generated, or during the then current financial year of the Company are expected to generate, more than 50% of the consolidated operating income or cash flow of the Company and its subsidiaries, to any other person or persons (other than one or more Designated Affiliates of the Company), in which case the Change of Control shall be deemed to occur on the date of transfer of the assets representing one dollar more than 50% of the consolidated assets in the case of clause (i) or 50% of the consolidated operating income or cash flow in the case of clause (ii), as the case may be;
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(C) the Company is to be dissolved and liquidated;
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(D) any person, entity or group of persons or entities acting jointly or in concert acquires or gains ownership or control (including, without limitation, the power to vote) more than 50% of the Company’s outstanding voting securities; or
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(E) as a result of or in connection with: (i) the contested election of directors, or; (ii) a transaction referred to in subparagraph (i) above, the persons who were directors of the Company before such election or transaction shall cease to constitute a majority of the directors.
For the purposes of the foregoing, “voting securities” means Shares and any other shares entitled to vote for the election of directors and shall include any securities, whether or not issued by the Company, which are not shares entitled to vote for the election of directors but are convertible into or exchangeable for shares which are entitled to vote for the election of directors, including any options or rights to purchase such shares or securities.
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(i) “ Code ” means the United States Internal Revenue Code of 1986, as amended, and any applicable United States Treasury Regulations and other binding guidance thereunder.
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(j) “ Company ” means Bolt Metals Corp., a company incorporated under the laws of British Columbia.
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(k) “ Deferred Payment Date ” for a Participant means the date after the Restricted Period which is the earlier of (i) the date which the Participant has elected to defer receipt of
restricted Shares in accordance with Section 4.4 of this Plan; and (ii) the Participant’s Separation Date.
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(l) “ Deferred Share Unit ” means the agreement by the Company to pay, and the right of the Participant to receive, a Deferred Share Unit Payment for each Deferred Share Unit held, evidenced by way of book-keeping entry in the books of the Company and administered pursuant to this Plan.
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(m) “ Deferred Share Unit Grant Letter ” has the meaning ascribed thereto in Section 5.2 of this Plan.
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(n) “ Deferred Share Unit Payment ” means, subject to any adjustment in accordance with Section 5.5 of this Plan, the issuance to a Participant of one previously unissued Share for each whole Deferred Share Unit credited to such Participant.
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(o) “ Designated Affiliate ” means subsidiaries of the Company designated by the Board from time to time for purposes of this Plan.
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(p) “ Director Retirement ” in respect of a Participant, means the Participant ceasing to hold any directorships with the Company, any Designated Affiliate and any entity related to the Company for purposes of the Income Tax Act (Canada) after attaining a stipulated age in accordance with the Company’s normal retirement policy, or earlier with the Company’s consent.
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(q) “ Director Separation Date ” means the date that a Participant ceases to hold any directorships with the Company and any Designated Affiliate due to a Director Retirement or Director Termination and also ceases to serve as an employee or consultant with the Company, any Designated Affiliate and any entity related to the Company for the purposes of the Income Tax Act (Canada).
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(r) “ Director Termination ” means the removal of, resignation or failure to re-elect the Eligible Director (excluding a Director Retirement) as a director of the Company, a Designated Affiliate and any entity related to the Company for purposes of the Income Tax Act (Canada).
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(s) “ Effective Date ” means May 3, 2024, being the date upon which this Plan was adopted by the Board.
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(t) “ Eligible Directors ” means the directors of the Company or any Designated Affiliate who are, as such, eligible for participation in this Plan.
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(u) “ Eligible Employees ” means employees (including employees who are officers and directors) of the Company or any Designated Affiliate thereof, whether or not they have a written employment contract with Company, determined by the Board, as employees eligible for participation in this Plan. Eligible Employees shall include Service Providers eligible for participation in this Plan as determined by the Board.
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(v) “ Exchange ” means the Canadian Securities Exchange, or any successor entity, which is the principal stock exchange on which the Shares are listed for trading.
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(w) “ Fair Market Value ” with respect to the Shares as of any date, means the closing market price of the Shares on the trading day prior to such date. Notwithstanding the
foregoing, for the purposes of establishing the exercise price per Share of any Option, or the value of any Share underlying a Restricted Share Right or Deferred Share Unit on the grant date, the Fair Market Value means the greater of the closing market price of the Shares on (a) the trading day prior to the date of grant of the applicable Award; and (b) the date of grant of the applicable Award.
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(x) “ Option ” means an option granted under the terms of this Plan.
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(y) “ Option Period ” means the period during which an Option is outstanding.
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(z) “ Option Shares ” has the meaning set forth in Section 3.5 of this Plan.
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(aa) “ Optionee ” means an Eligible Employee or Eligible Director to whom an Option has been granted under the terms of this Plan.
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(bb) “ Participant ” means an Eligible Employee or Eligible Director who participates in this Plan.
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(cc) “ Plan ” means this Equity Incentive Plan, as it may be amended and restated from time to time.
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(dd) “ Restricted Period ” means any period of time that a Restricted Share Right is not vested and the Participant holding such Restricted Share Right remains ineligible to receive the relevant Shares, determined by the Board in its absolute discretion, however, such period of time may be reduced or eliminated from time to time and at any time and for any reason as determined by the Board, including, but not limited to, circumstances involving death or disability of a Participant.
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(ee) “ Retirement ” in respect of an Eligible Employee, means the Eligible Employee ceasing to hold any employment with the Company or any Designated Affiliate after attaining a stipulated age in accordance with the Company’s normal retirement policy, or earlier with the Company’s consent.
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(ff) “ Restricted Share Right ” has such meaning as ascribed to such term at Section 4.1 of this Plan.
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(gg) “ Restricted Share Right Grant Letter ” has the meaning ascribed to such term in Section 4.2 of this Plan.
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(hh) “ Separation Date ” means the date that a Participant ceases to be an Eligible Director or Eligible Employee.
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(ii) “ Service Provider ” means any person or company engaged by the Company or a Designated Affiliate to provide services for an initial, renewable or extended period of 12 months or more.
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(jj) “ Shares ” means the common shares of the Company.
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(kk) “ Specified Employee ” means a U.S. Taxpayer who meets the definition of “specified employee”, as defined in Section 409A(a)(2)(B)(i) of the Internal Revenue Code.
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(ll) “ Termination ” means the termination of the employment (or consulting services) of an Eligible Employee with or without cause by the Company or a Designated Affiliate
or the cessation of employment (or consulting services) of the Eligible Employee with the Company or a Designated Affiliate as a result of resignation or otherwise, other than the Retirement of the Eligible Employee.
- (mm) “ US Taxpayer ” means a Participant who is a US citizen, US permanent resident or other person who is subject to taxation on their income under the United States Internal Revenue Code of 1986.
2.2 Interpretation
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(a) This Plan is created under and is to be governed, construed and administered in accordance with the laws of the Province of British Columbia and the federal laws of Canada applicable therein.
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(b) Whenever the Board (or Board committee, as the case may be) is to exercise discretion in the administration of the terms and conditions of this Plan, the term “ discretion ” means the sole and absolute discretion of the Board (or Board committee, as the case may be).
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(c) As used herein, the terms “ Part ” or “ Section ” mean and refer to the specified Part or Section of this Plan, respectively.
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(d) Where the word “ including ” or “ includes ” is used in this Plan, it means “including (or includes) without limitation”.
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(e) Words importing the singular include the plural and vice versa and words importing any gender include any other gender.
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(f) Unless otherwise specified, all references to money amounts are to Canadian dollars.
PART 3
STOCK OPTIONS
3.1 Participation
The Company may from time-to-time grant Options to Participants pursuant to this Plan.
3.2 Price
The exercise price per Share of any Option shall be not less than one hundred per cent (100%) of the Fair Market Value.
3.3 Grant of Options
The Board may at any time authorize the granting of Options to such Participants as it may select for the number of Shares that it shall designate, subject to the provisions of this Plan. The date of grant of an Option shall be the date such grant was approved by the Board. Each Option granted to a Participant shall be evidenced by a stock option agreement with terms and conditions consistent with this Plan and as approved by the Board (and in all cases which terms and conditions need not be the same in each case and may be changed from time to time, subject to Section 7.7 of this Plan, and any required approval of the Exchange or any other exchange or exchanges on which the Shares are then traded).
3.4 Terms of Options
The Option Period shall be five years from the date such Option is granted, or such greater or lesser duration as the Board may determine at the date of grant, and may thereafter be reduced with respect to any such Option as provided in Section 3.6 hereof covering termination of employment or death of the Optionee; provided, however, that at any time the expiry date of the Option Period in respect of any outstanding Option under this Plan should be determined to occur either during a Blackout Period or within ten business days following the expiry of the Blackout Period, the expiry date of such Option Period shall be deemed to be the date that is the tenth business day following the expiry of the Blackout Period.
Unless otherwise determined from time to time by the Board, Options shall vest and may be exercised (in each case to the nearest full Share) during the Option Period as follows:
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(a) at any time during the first six months of the Option Period, the Optionee may purchase up to 25% of the total number of Shares reserved for issuance pursuant to his or her Option; and
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(b) at any time during each additional six-month period of the Option Period the Optionee may purchase an additional 25% of the total number of Shares reserved for issuance pursuant to his or her Option plus any Shares not purchased in accordance with the preceding subsection (a) and this subsection (b) until, after the 18th month of the Option Period, 100% of the Option will be exercisable.
Except as set forth in Section 3.6, no Option may be exercised unless the Optionee is at the time of such exercise:
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(a) in the case of an Eligible Employee, in the employ (or retained as a Service Provider) of the Company or a Designated Affiliate and shall have been continuously so employed or retained since the grant of the Option; or
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(b) in the case of an Eligible Director, a director of the Company or a Designated Affiliate and shall have been such a director continuously since the grant of the Option.
The exercise of any Option will be contingent upon the Optionee having entered into an Option agreement with the Company on such terms and conditions as have been approved by the Board and which incorporates by reference the terms of this Plan. The exercise of any Option will, subject to Section 3.5, also be contingent upon receipt by the Company of cash payment of the full purchase price of the Shares being purchased.
3.5 Cashless Exercise Right
Participants have the right (the “ Cashless Exercise Right ”), in lieu of the right to exercise an Option, to terminate such Option in whole or in part by notice in writing delivered by the Participant to the Company electing to exercise the Cashless Exercise Right and, in lieu of receiving the Shares (the “ Option Shares ”) to which such terminated Option relates, to receive the number of Shares, disregarding fractions, which is equal to the quotient obtained by:
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(a) subtracting the applicable Option exercise price per Share from the Fair Market Value per Share on the business day immediately prior to the exercise of the Cashless Exercise Right and multiplying the remainder by the number of Option Shares; and
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(b) dividing the product obtained under subsection 3.5(a) by the Fair Market Value per Share on the business day immediately prior to the exercise of the Cashless Exercise Right.
If a Participant exercises a Cashless Exercise Right in connection with an Option, it is exercisable only to the extent and on the same conditions that the related Option is exercisable under this Plan.
3.6 Effect of Termination of Employment or Death
If an Optionee:
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(a) dies while employed by, a Service Provider to or while a director of the Company or a Designated Affiliate, any Option held by him or her at the date of death shall become exercisable in whole or in part, but only by the person or persons to whom the Optionee’s rights under the Option shall pass by the Optionee’s will or applicable laws of descent and distribution. Unless otherwise determined by the Board, all such Options shall be exercisable only to the extent that the Optionee was entitled to exercise the Option at the date of his or her death and only for 12 months after the date of death or prior to the expiration of the Option Period in respect thereof, whichever is sooner; and
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(b) ceases to be employed by, a Service Provider to, or act as a director of, the Company or a Designated Affiliate for cause, no Option held by such Optionee will, unless otherwise determined by the Board, be exercisable following the date on which such Optionee ceases to be so engaged; provided, however, that if an Optionee ceases to be employed by, a Service Provider to, or act as a director of, the Company or a Designated Affiliate for any reason other than cause then, unless otherwise determined by the Board, any Option held by such Optionee at the effective date thereof shall become exercisable for a period of up to 12 months thereafter or prior to the expiration of the Option Period in respect thereof, whichever is sooner.
3.7 Effect of Takeover Bid
In the event of a Change of Control, unless otherwise determined by the Board, (i) all Options outstanding shall immediately vest and be exercisable; and (ii) all Options that are not otherwise exercised contemporaneously with the completion of the Change of Control will terminate and expire immediately thereafter.
3.8 Effect of Amalgamation or Merger
Subject to Section 3.7, if the Company amalgamates or otherwise completes a plan of arrangement or merges with or into another corporation, any Shares receivable on the exercise of an Option shall be converted into the securities, property or cash which the Participant would have received upon such amalgamation, arrangement or merger if the Participant had exercised his or her Option immediately prior to the record date applicable to such amalgamation, arrangement or merger, and the option price shall be adjusted appropriately by the Board and such adjustment shall be binding for all purposes of this Plan.
PART 4
RESTRICTED SHARE RIGHTS
4.1 Participants
The Company has the right to grant, in its sole and absolute discretion, to any Participant, rights to receive any number of fully paid and non-assessable Shares (“ Restricted Share Rights ”) as a discretionary payment in consideration of past services to the Company or as an incentive for future services, subject to this Plan and with such additional provisions and restrictions as the Board may determine. For purposes of calculating the number of Restricted Share Rights to be granted, the Company shall be obligated to value the Shares underlying such Restricted Share Rights at not less than one hundred per cent (100%) of the Fair Market Value.
4.2 Restricted Share Right Grant Letter
Each grant of a Restricted Share Right under this Plan shall be evidenced by a grant letter (a “ Restricted Share Right Grant Letter ”) issued to the Participant by the Company. Such Restricted Share Right Grant Letter shall be subject to all applicable terms and conditions of this Plan and may be subject to any other terms and conditions (including without limitation any recoupment, reimbursement or claw-back compensation policy as may be adopted by the Board from time to time) which are not inconsistent with this Plan and which the Board deems appropriate for inclusion in a Restricted Share Right Grant Letter. The provisions of the various Restricted Share Right Grant Letters issued under this Plan need not be identical.
4.3 Restricted Period
Concurrent with the determination to grant Restricted Share Rights to a Participant, the Board shall determine the Restricted Period applicable to such Restricted Share Rights. In addition, at the sole discretion of the Board, at the time of grant, the Restricted Share Rights may be subject to performance conditions to be achieved by the Company or a class of Participants or by a particular Participant on an individual basis, within a Restricted Period, for such Restricted Share Rights to entitle the holder thereof to receive the underlying Shares. Upon expiry of the applicable Restricted Period (or on the Deferred Payment Date, as applicable), a Restricted Share Right shall be automatically settled, and without the payment of additional consideration or any other further action on the part of the holder of the Restricted Share Right, the underlying Shares shall be issued to the holder of such Restricted Share Rights, which Restricted Share Rights shall then be cancelled.
4.4 Deferred Payment Date
Participants who are residents of Canada for the purposes of the Income Tax Act (Canada) (and for greater certainty, who are not US Taxpayers), may elect to defer to receive all or any part of the Shares underlying Restricted Share Rights until one or more Deferred Payment Dates. Any other Participants may not elect a Deferred Payment Date.
4.5 Prior Notice of Deferred Payment Date
Participants who elect to set a Deferred Payment Date must, in respect of each such Deferred Payment Date, give the Company written notice of the Deferred Payment Date(s) not later than thirty (30) days prior to the expiration of the applicable Restricted Period. For certainty, Participants shall not be permitted to give any such notice after the day which is thirty (30) days prior to the expiration of the Restricted Period and a notice once given may not be changed or revoked. For the avoidance
of doubt, the foregoing shall not prevent a Participant from electing an additional Deferred Payment Date, provided, however that notice of such election is given by the Participant to the Company not later than thirty (30) days prior to the expiration of the subject Restricted Period.
4.6 Retirement or Termination during Restricted Period
In the event and to the extent of the Retirement or Termination and/or, as applicable, the Director Retirement or Director Termination of a Participant from all such roles with the Company during the Restricted Period, any Restricted Share Rights held by the Participant shall immediately terminate and be of no further force or effect; provided, however, that the Board shall have the absolute discretion to modify the grant of the Restricted Share Rights to provide that the Restricted Period shall terminate immediately prior to the date of such occurrence.
4.7 Retirement or Termination after Restricted Period
In the event and to the extent of the Retirement or Termination and/or, as applicable, the Director Retirement or Director Termination of the Participant from all such roles with the Company following the Restricted Period and prior to a Deferred Payment Date, the Participant shall be entitled to receive, and the Company shall issue forthwith, Shares in satisfaction of the Restricted Share Rights then held by the Participant.
4.8 Death or Disability of Participant
In the event of the death or total disability of a Participant, any Shares represented by Restricted Share Rights held by the Participant shall be immediately issued by the Company to the Participant or legal representative of the Participant.
4.9 Payment of Dividends
Subject to the absolute discretion of the Board, in the event that a dividend (other than a stock dividend) is declared and paid by the Company on the Shares, a Participant may be credited with additional Restricted Share Rights. The number of such additional Restricted Share Rights, if any, will be calculated by dividing (a) the total amount of the dividends that would have been paid to the Participant if the Restricted Share Rights (including Restricted Share Rights in which the Restricted Period has expired but the Shares have not been issued due to a Deferred Payment Date) in the Participant’s account on the dividend record date had been outstanding Shares (and the Participant held no other Shares) by (b) the Fair Market Value of the Shares on the date on which such dividends were paid.
4.10 Change of Control
In the event of a Change of Control, all Restricted Share Rights outstanding shall vest immediately and be settled by the issuance of Shares notwithstanding the Restricted Period and any Deferred Payment Date.
PART 5
DEFERRED SHARE UNITS
5.1 Deferred Share Unit Grants
The Board may from time to time determine to grant Deferred Share Units to one or more Eligible
Directors in a lump sum amount or on regular intervals, based on such formulas or criteria as the Board may from time to time determine. Deferred Share Units will be credited to the Eligible Director’s account when designated by the Board. For purposes of calculating the number of Deferred Share Units to be granted, the Company shall be obligated to value the Shares underlying such Deferred Share Units at not less than one hundred per cent (100%) of the Fair Market Value.
5.2 Deferred Share Unit Grant Letter
Each grant of a Deferred Share Unit under this Plan shall be evidenced by a grant letter (a “ Deferred Share Unit Grant Letter ”) issued to the Eligible Director by the Company. Such Deferred Share Unit Grant Letter shall be subject to all applicable terms and conditions of this Plan and may be subject to any other terms and conditions (including without limitation any recoupment, reimbursement or claw-back compensation policy as may be adopted by the Board from time to time) which are not inconsistent with this Plan and which the Board deems appropriate for inclusion in a Deferred Share Unit Grant Letter. The provisions of Deferred Share Unit Grant Letters issued under this Plan need not be identical.
5.3 Redemption of Deferred Share Units and Issuance of Deferred Shares
The Deferred Share Units held by each Eligible Director who is not a US Taxpayer shall be redeemed automatically and with no further action by the Eligible Director on the 20th business day following the Separation Date for that Eligible Director. For US Taxpayers, Deferred Share Units held by an Eligible Director who is a Specified Employee will be automatically redeemed with no further action by the Eligible Director on the date that is six months following the Separation Date for the Eligible Director, or if earlier, upon such Eligible Director’s death. Upon redemption, the former Eligible Director shall be entitled to receive and the Company shall issue, the number of Shares issued from treasury equal to the number of Deferred Share Units in the Eligible Director’s account, subject to any applicable deductions and withholdings. In the event a Separation Date occurs during a year and Deferred Share Units have been granted to such Eligible Director for that entire year, the Eligible Director will only be entitled to a pro-rated Deferred Share Unit Payment in respect of such Deferred Share Units based on the number of days that he or she was an Eligible Director in such year.
No amount will be paid to, or in respect of, an Eligible Director under this Plan or pursuant to any other arrangement, and no other additional Deferred Share Units will be granted to compensate for a downward fluctuation in the value of the Shares of the Company nor will any other benefit be conferred upon, or in respect of, an Eligible Director for such purpose.
5.4 Death of Participant
In the event of the death of an Eligible Director, the Deferred Share Units shall be redeemed automatically and with no further action on the 20th business day following the death of an Eligible Director.
5.5 Payment of Dividends
Subject to the absolute discretion of the Board, in the event that a dividend (other than a stock dividend) is declared and paid by the Company on the Shares, an Eligible Director may be credited with additional Deferred Share Units. The number of such additional Deferred Share Units, if any, will be calculated by dividing (a) the total amount of the dividends that would have been paid to the Eligible Director if the Deferred Share Units in the Eligible Director’s account on the dividend record date had been outstanding Shares (and the Eligible Director held no other Shares), by (b) the Fair Market Value of the Shares on the date on which such dividends were paid.
PART 6
WITHHOLDING TAXES
6.1 Withholding Taxes
The Company or any Designated Affiliate may take such steps as are considered necessary or appropriate for the withholding of any taxes or other amounts which the Company or any Designated Affiliate is required by any law or regulation of any governmental authority whatsoever to withhold in connection with any Award including, without limiting the generality of the foregoing, the withholding of all or any portion of any payment or the withholding of the issue of any Shares to be issued under this Plan, until such time as the Participant has paid the Company or any Designated Affiliate for any amount which the Company or Designated Affiliate is required to withhold by law with respect to such taxes or other amounts. Without limitation to the foregoing, the Board may adopt administrative rules under this Plan, which provide for the automatic sale of Shares (or a portion thereof) in the market upon the issuance of such Shares under this Plan on behalf of the Participant to satisfy withholding obligations under an Award.
PART 7
GENERAL
7.1 Number of Shares
The aggregate number of Shares that may be issued under this Plan (and all other equity-based compensation plans of the Company, including the 2019 Option Plan) shall not exceed 20% of the outstanding issue from time to time, such Shares to be allocated among Awards and Participants in amounts and at such times as may be determined by the Board from time to time.
For the purposes of this Section 7.1, “outstanding issue” means the total number of Shares, on a non-diluted basis, that are issued and outstanding immediately prior to the date that any Shares are issued or reserved for issuance pursuant to an Award.
7.2 Lapsed Awards
If Awards are surrendered, terminated or expire without being exercised in whole or in part, new Awards may be granted covering the Shares not issued under such lapsed Awards, subject to any restrictions that may be imposed by the Exchange, including, without limitation, the restriction that if an Option is cancelled prior to its expiry date, the Company shall post notice of the cancellation and shall not grant new Options to the same Participant until 30 days have elapsed from the date of cancellation.
7.3 Adjustment in Shares Subject to this Plan
If there is any change in the Shares through the declaration of stock dividends of Shares, through any consolidations, subdivisions or reclassification of Shares, or otherwise, the number of Shares available under this Plan, the Shares subject to any Award, and the exercise price of any Option shall be adjusted as determined to be appropriate by the Board, and such adjustment shall be effective and binding for all purposes of this Plan.
7.4 Transferability
Any Awards accruing to any Participant in accordance with the terms and conditions of this Plan shall not be transferable unless specifically provided herein. During the lifetime of a Participant all Awards may only be exercised by the Participant. Awards are non-transferable, unless otherwise determined by the Board, except by will or by the laws of descent and distribution.
7.5 Employment
Nothing contained in this Plan shall confer upon any Participant any right with respect to employment or continuance of employment with the Company or any Affiliate, or interfere in any way with the right of the Company or any Affiliate to terminate the Participant’s employment at any time. Participation in this Plan by a Participant is voluntary.
7.6 Record Keeping
The Company shall maintain a register in which shall be recorded:
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(a) the name and address of each Participant;
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(b) the number of Awards granted to each Participant and relevant details regarding such Awards; and
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(c) such other information as the Board may determine.
7.7 Amendments to Plan
The Board shall have the power to, at any time and from time to time, either prospectively or retrospectively, amend, suspend or terminate this Plan or any Award granted under this Plan without shareholder approval, including, without limiting the generality of the foregoing: changes of a clerical or grammatical nature, changes regarding the persons eligible to participate in this Plan, changes to the exercise price, vesting, term and termination provisions of the Award, changes to the cashless exercise right provisions, changes to the authority and role of the Board under this Plan, and any other matter relating to this Plan and the Awards that may be granted hereunder, provided however that:
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(a) such amendment, suspension or termination is in accordance with applicable laws and the rules of any stock exchange on which the Shares are listed;
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(b) no amendment to this Plan or to an Award granted hereunder will have the effect of impairing, derogating from or otherwise adversely affecting the terms of an Award which is outstanding at the time of such amendment without the written consent of the holder of such Award;
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(c) the terms of an Option will not be amended once issued; and
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(d) the expiry date of an Option Period in respect of an Option shall not be more than ten years from the date of grant of an Option except as expressly provided in Section 3.4.
If this Plan is terminated, the provisions of this Plan and any administrative guidelines and other rules and regulations adopted by the Board and in force on the date of termination will continue in effect as long as any Award or any rights pursuant thereto remain outstanding and, notwithstanding the termination of this Plan, the Board shall remain able to make such amendments to this Plan or
the Award as they would have been entitled to make if this Plan were still in effect.
7.8 No Representation or Warranty
The Company makes no representation or warranty as to the future market value of any Shares issued in accordance with the provisions of this Plan.
7.9 Section 409A
It is intended that any payments under this Plan to US Taxpayers shall be exempt from or comply with Section 409A of the Code, and all provisions of this Plan shall be construed and interpreted in a manner consistent with the requirements for avoiding taxes and penalties under Section 409A of the Code.
7.10 Compliance with Applicable Law, etc .
If any provision of this Plan or any agreement entered into pursuant to this Plan contravenes any law or any order, policy, by-law or regulation of any regulatory body or stock exchange having authority over the Company or this Plan, then such provision shall be deemed to be amended to the extent required to bring such provision into compliance therewith.
7.11 Term of the Plan
This Plan shall remain in effect until it is terminated by the Board.
PART 8
ADMINISTRATION OF THIS PLAN
8.1 Administration by the Board
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(a) Unless otherwise determined by the Board, this Plan shall be administered by the Board or a Board committee designated by the Board.
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(b) The Board (or Board committee, as the case may be) shall have the power, where consistent with the general purpose and intent of this Plan and subject to the specific provisions of this Plan, to:
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(i) adopt and amend rules and regulations relating to the administration of this Plan and make all other determinations necessary or desirable for the administration of this Plan. The interpretation and construction of the provisions of this Plan and related agreements by the Board (or Board committee, as the case may be) shall be final and conclusive. The Board (or Board committee, as the case may be) may correct any defect or supply any omission or reconcile any inconsistency in this Plan or in any related agreement in the manner and to the extent it shall deem expedient to carry this Plan into effect and it shall be the sole and final judge of such expediency;
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(ii) determine and designate from time to time the individuals to whom Awards shall be made, the amounts of the Awards and the other terms and conditions of the Awards;
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(iii) delegate any of its responsibilities or powers under this Plan to a Board committee; and
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(iv) otherwise exercise the powers under this Plan as set forth herein.
APPENDIX “B” AUDIT COMMITTEE CHARTER
AUDIT COMMITTEE CHARTER OF BOLT METALS CORP. (the “Company”)
- (Implemented pursuant to National Instrument 52 110 (the “Instrument”))
This Charter has been adopted by the Board in order to comply with the Instrument and to more properly define the role of the Committee in the oversight of the financial reporting process of the Company. Nothing in this Charter is intended to restrict the ability of the Board or Committee to alter or vary procedures in order to comply more fully with the Instrument, as amended from time to time.
PART I
Purpose:
The purpose of the Committee is to manage and maintain the effectiveness of the financial aspects of the governance structure of the Company.
1.1. Definitions
In this Charter,
"Accounting principles" has the meaning ascribed to it in National Instrument 52-107 Acceptable Accounting Principles, Auditing Standards and Reporting Currency;
“Affiliate” means a company that is a subsidiary of another company or companies that are controlled by the same entity; "audit services" means the professional services rendered by the Company's external auditor for the audit and review of the Company's financial statements or services that are normally provided by the external auditor in connection with statutory and regulatory filings or engagements;
“Board” means the board of directors of the Company;
“Charter” means this audit committee charter;
“Company” means BOLT METALS CORP.;
"Committee" means the committee established by and among certain members of the Board for the purpose of overseeing the accounting and financial reporting processes of the Company and audits of the financial statements of the Company; “Control Person” means any person that holds or is one of a combination persons that holds a sufficient number of any of the securities of the Company so as to affect materially the control of the Company, or that holds more than 20% of the outstanding voting shares of the Company, except where there is evidence showing that the holder of those securities does not materially affect control of the Company;
"Officer" means an individual who is:
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a chair or vice chair of the board of directors, or a chief executive officer, chief operating officer, chief financial officer, president, vice president, secretary, assistant secretary, treasurer, assistant treasurer or general manager of the Company;
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an individual who is designated as an officer under a bylaw or similar authority of the Company;
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an officer of the Company or any of its subsidiary entities who performs a function similar to those normally performed by an individual referred to in paragraph a) or b); or
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any other individual who performs a function similar to those normally performed by an individual referred to in paragraph a) or b);
“Financially literate” has the meaning set forth in Section 1.3;
"Immediate family member" means a person’s spouse, parent, child, sibling, mother or father- inlaw, son or daughter-in-law, brother or sister-in-law, and anyone (other than an employee of either the person or the person’s immediate family member) who shares the individual's home;
“independent” has the meaning set forth in Section 1.2;
“Instrument” means National Instrument 52-110;
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"MD&A" has the meaning ascribed to it in National Instrument 51 102;
“Member” means a member of the Committee;
"National Instrument 51-102" means National Instrument 51-102 Continuous Disclosure Obligations ;
"Non-audit services" means services other than audit services;
1.2. Meaning of Independence
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A Member is independent if the Member has no direct or indirect material relationship with the Company.
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For the purposes of subsection 1, a material relationship means a relationship which could, in the view of the Board, reasonably interfere with the exercise of a Member's independent judgement.
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Despite subsection 2 and without limitation, the following individuals are considered to have a material relationship with the Company:
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a. a Control Person of the Company;
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b. an Affiliate of the Company; and
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c. an employee of the Company.
1.3 Meaning of Financial Literacy -- For the purposes of this Charter, an individual is financially literate if he or she has the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can reasonably be expected to be raised by the Company’s financial statements.
PART 2
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2.1. Audit Committee – The Board has hereby established the Committee for, among other purposes, compliance with the requirements of the Instrument.
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2.2. Relationship with External Auditors – The Company will henceforth require its external auditor to report directly to the Committee and the Members shall ensure that such is the case.
2.3. Committee Responsibilities
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The Committee shall be responsible for making the following recommendations to the Board: a. the external auditor to be nominated for the purpose of preparing or issuing an auditor's report or performing other audit, review or attest services for the Company; and
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b. the compensation of the external auditor.
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The Committee shall be directly responsible for overseeing the work of the external auditor engaged for the purpose of preparing or issuing an auditor's report or performing other audit, review or attest services for the Company, including the resolution of disagreements between management and the external auditor regarding financial reporting. This responsibility shall include:
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a. reviewing the audit plan with management and the external auditor;
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b. reviewing with management and the external auditor any proposed changes in major accounting policies, the presentation and impact of significant risks and uncertainties, and key estimates and judgements of management that may be material to financial reporting;
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c. reviewing audit progress, findings, recommendations, responses and follow up actions;
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d. reviewing any problems experienced by the external auditor in performing the audit, including any restrictions imposed by management or significant accounting issues on which there was a disagreement with management;
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e. reviewing audited annual financial statements, in conjunction with the report of the external auditor, and obtain an explanation from management of all significant variances between comparative reporting periods;
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f. reviewing the evaluation of internal controls by the external auditor, together with management's response;
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g. reviewing the appointments of the chief financial officer and any key financial executives involved in the financial reporting process, as applicable; and
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h. annual approval of audit mandate.
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- The Committee shall pre approve all non audit services to be provided to the Company or its subsidiary entities by the issuer's external auditor.
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The Committee shall review the Company’s financial statements, MD&A and annual and interim earnings press releases before the Company publicly discloses this information.
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The Committee shall ensure that adequate procedures are in place for the review of the Company’s public disclosure of financial information extracted or derived from the Company’s financial statements, and shall periodically assess the adequacy of those procedures.
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When there is to be a change of auditor, the Committee shall review all issues related to the change, including the information to be included in the notice of change of auditor called for under National Policy 31, and the planned steps for an orderly transition.
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The Committee shall review all reportable events, including disagreements, unresolved issues and consultations, as defined in National Policy 31, on a routine basis, whether or not there is to be a change of auditor.
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The Committee shall, as applicable, establish procedures for:
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a. the receipt, retention and treatment of complaints received by the issuer regarding accounting, internal accounting controls, or auditing matters; and
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b. the confidential, anonymous submission by employees of the issuer of concerns regarding questionable accounting or auditing matters.
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As applicable, the Committee shall establish, periodically review and approve the Company’s hiring policies regarding partners, employees and former partners and employees of the present and former external auditor of the issuer, as applicable.
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The responsibilities outlined in this Charter are not intended to be exhaustive. Members should consider any additional areas which may require oversight when discharging their responsibilities.
2.4. De Minimis Non - Audit Services
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- The Committee shall satisfy the pre approval requirement in subsection 2.3(3) if:
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a. the aggregate amount of all the non audit services that were not pre approved is reasonably expected to constitute no more than five per cent of the total amount of fees paid by the issuer and its subsidiary entities to the issuer's external auditor during the fiscal year in which the services are provided;
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b. the Company or the subsidiary of the Company, as the case may be, did not recognize the services as non-audit services at the time of the engagement; and
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c. the services are promptly brought to the attention of the Committee and approved by the Committee or by one or more of its members to whom authority to grant such approvals has been delegated by the Committee, prior to the completion of the audit.
- 2.5. Delegation of Pre Approval Function
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- The Committee may delegate to one or more independent Members the authority to pre approve non-audit services in satisfaction of the requirement in subsection 2.3(3).
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- The pre approval of non audit services by any Member to whom authority has been delegated pursuant to subsection 1 must be presented to the Committee at its first scheduled -
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meeting following such pre approval.
PART 3
3.1. Composition
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The Committee shall be composed of a minimum of three Members, the majority of whom are not employees, control persons or Officers of the Issuer or of any of its Associates or Affiliates.
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Every Member shall be a director of the issuer.
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Every audit committee member shall be financially literate.
PART 4
4.1 Authority
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Until the replacement of this Charter, the Committee shall have the authority to: a. to engage independent counsel and other advisors as it determines necessary to carry out its duties,
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b. to set and pay the compensation for any advisors employed by the Committee,
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c. to communicate directly with the internal and external auditors; and
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d. recommend the amendment or approval of audited and interim financial statements to the Board.
PART 5
5.1 Disclosure in Information Circular -- If management of the Company solicits proxies from the security holders of the Company for the purpose of electing directors to the Board, the Company shall include in its management information circular the disclosure required by Form 52-110F2 (Disclosure by Venture Issuers).
PART 6
6.1 Meetings
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The Committee shall meet at such times during each year as it deems appropriate. 2. Opportunities shall be afforded periodically to the external auditor, and to members of senior management to meet separately with the Members.
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Minutes shall be kept of all meetings of the Committee.