Avance Technologies Ltd. — AGM Information 2022

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08[th] September 2022

To, The Chief General Manager Listing Operation, BSE Limited, 20[th] Floor, P. J. Towers, Dalal Street, Mumbai – 400 001.

Scrip Code : 512149 Scrip Id : AVANCE

Dear Sir/Madam,

Ref: Outcome of Board Meeting dated 05[th] September,2022.

Subject: Submission of Notice of Annual General Meeting for the FY 2021-22.

Dear Sir/Madam,

Pursuant to Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, we submit herewith a copy of Notice of Annual General Meeting for the financial year ended on 31[st] March 2022.

The 38[th] Annual General Meeting of the Company will be held on Friday, 30[th] September 2022 at 10.30 a.m. at Sammelan Hall, A101, Samarth Complex, Jawahar Nagar, Goregaon (West), Mumbai – 400 104.

We hereby request you to take the same on your record.

For Avance Technologies Limited

SRIKRISHNA SRIVENKATESWARC H BHAMIDIPATI

Digitally signed by SRIKRISHNA SRIVENKATESWARCH BHAMIDIPATI DN: c=IN, st=Maharashtra, 2.5.4.20=ec5d5c6d50761470d50efe5304bd6777cf9da4ad069a085d 5900bada94bf4a26, postalCode=400061, street=602, 6TH FLOOR, SUNRISE AARAM NAGAR, ANDHERI WEST, pseudonym=cdb4942cb246994cc0f1c76025f677a1, serialNumber=ed74dab1d00fbcf46ca377c8bda616d7f2db1f107e0d 18dcbe77b0addea8fa1c, o=Personal, cn=SRIKRISHNA SRIVENKATESWARCH BHAMIDIPATI Date: 2022.09.08 16:54:07 +05'30'

Srikrishna Bhamidipati Managing Director DIN: 02083384

Avance Technologies Limited

Reg. Off : Office No. 226/227, Majestic Center, Second Floor, 144 Opera House, Mumbai 400004 Phone No .: + 91 95949 88351 Email: [email protected] / [email protected] CIN : L51900MH1985PLC035210 Website: www.avance.in

CORPORATE INFORMATION

AVANCE TECHNOLOGIES LIMITED

CIN: L51900MH1985PLC035210 Contact: +91-9594988351 Website: www.avance.in

BOARD OF DIRECTORS

Srikrishna Bhamidipati Chairman and MD

Vasant Bhoir Non-Executive Director

Deepak Mane Non-Executive Director

REGISTERED OFFICE

Office No. 226/227, Majestic Center, Second Floor, 144 Opera House, Mumbai — 400 004. Phone: 9594988351 Email: [email protected], [email protected]; Website: www.avance.in

REGISTRAR & SHARE TRANSFER AGENT

Akshay Nawale Independent Director

Shakila Makandar Independent Director

Sanjay Devlekar Independent Director

Purva Sharegistry (India) Private Limited No. 9, Shiv Shakti Industrial Estate, Ground Floor, J R Boricha Marg, Opp. Kasturba Hospital, Lower Parel, Mumbai – 400 011.

AUDITORS

Mohandas & Co., Chartered Accountants

KEY MANAGERIAL PERSONNEL

Vijay Purohit Chief Financial Officer

Sneha Shrivastava Company Secretary & Compliance Officer

BANKERS

Dhanlaxmi Bank Bank of Baroda Axis Bank

SHARES LISTED AT

BSE Limited

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NOTICE

NOTICE is hereby given that the 38[th] (Thirty Eighth) Annual General Meeting of Avance Technologies Limited will be held on Friday, 30[th] September 2022 at 10.30 a.m. at Sammelan Hall, A101, Samarth Complex, Jawahar Nagar, Goregaon (West), Mumbai – 400 104 to transact the following businesses:

ORDINARY BUSINESS:

1. To receive, consider and adopt the Audited Financial Statements of the Company for the financial year ended 31[st] March 2022, together with the Reports of the Board of Directors and the Auditors thereon;

2. To appoint a Director in place of Mr. Vasant Bhoir (DIN: 07596882) Director of the Company who retires by rotation and being eligible offers himself for re-appointment.

3. Appointment of Statutory Auditor:

To consider and, if thought fit, to pass with or without modification(s) the following resolution as an Ordinary Resolution :

“ RESOLVED THAT pursuant to the provisions of Section 139 and other applicable provisions, if any, of the Companies Act, 2013 and the Companies (Audit and Auditors) Rules, 2014, as amended from time to time and pursuant to the recommendation of the audit committee, M/s. Rishi Sekhri and Associates, Chartered Accountants, (FRN: 128216W) be and is hereby appointed as a Statutory Auditors of the Company to hold office for a period of five years beginning from the conclusion of this Annual General Meeting (“AGM”) till the conclusion of the AGM of the Company to be held in the year 2027 at remuneration of Rs. 30,000/- (Rupees Thirty Thousand only) p.a. and reimbursement of out of pocket expenses incurred during their tenure for audit purpose as may be approved by the Board.

RESOLVED FURTHER THAT the Board of Directors of the Company be and hereby authorized to do all such acts, deeds, matters and things as may be deemed necessary and expedient to give effect to the aforesaid resolution.”

SPECIAL BUSINESS:

4. To approve the re-appointment of Mr. Akshay Nawale (DIN: 07597069) as an Independent Director of the Company for a second term of five consecutive years:

To consider and, if thought fit, to pass with or without modification(s) the following resolution as a Special Resolution :

“ RESOLVED THAT pursuant to section 149, 150, 152 and other applicable provisions of the Companies Act, 2013, The Companies (Appointment and Qualifications of Directors) Rules, 2014 read with schedule IV to the Companies Act, 2013 (including any statutory modification(s) or reenactment(s) thereof for the time being in force), Regulation 25 of SEBI (Listing Obligations and

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Disclosure Requirements) Regulations, 2015 and on basis of recommendation of the Nomination and Remuneration Committee, Mr. Akshay Nawale (DIN: 07597069), Independent Director of the Company who has submitted a declaration that he meets the criteria of independence as provided in Section 149(6) of the Companies Act, 2013 and who is eligible for re-appointment, be and is hereby reappointed as an Independent Director on the Board of the Company, not liable to retire by rotation for a second term of five consecutive years commencing from 6[th] September 2022 till 5[th] September 2027.

RESOLVED FURTHER THAT any of the Director(s) of the Company, jointly or severally, be and are hereby authorized to do all such acts, deeds, matters and things as may be considered necessary, desirable or expedient to give effect to this resolution.”

By the order of the Board For Avance Technologies Limited Sd/Place: Mumbai Srikrishna Bhamidipati Date: 5[th] September 2022 Chairman & MD

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NOTES:

1. A MEMBER ENTITLED TO ATTEND AND VOTE AT THE MEETING IS ENTITLED TO APPOINT A PROXY TO ATTEND AND VOTE INSTEAD OF HIMSELF/ HERSELF AND THE PROXY NEED NOT BE A MEMBER OF THE COMPANY. A person can act as proxy on behalf of Members not exceeding fifty and holding in the aggregate not more than ten percent of the total share capital of the Company carrying voting rights. A Member holding more than ten per cent of the total share capital of the Company carrying voting rights may appoint a single person as proxy and such person shall not act as a proxy for any other person or Member. Proxies in order to be effective should be deposited at the Registered Office of the Company, not less than 48 hours before the commencement of the meeting. Proxies submitted on behalf of limited companies, societies, partnership firms, etc. must be supported by appropriate resolution/authority, as applicable, issued on behalf of the nominating organization.

2. Members/ Proxies and Authorised representatives are requested to bring to the Meeting; the attendance slips enclosed herewith duly completed and signed mentioning therein details of their DP ID and Client ID/Folio No. Corporate Members intending to send their authorised representatives to attend the Meeting pursuant to Section 113 of the Act, are requested to send to the Company, a certified copy of the Board Resolution authorizing the representative to attend and vote on their behalf at the Meeting.

3. An explanatory statement pursuant to the provisions of section 102 of the companies act, 2013 (“act”) setting out the material facts concerning the businesses to be transacted is annexed hereto.

4. Member(s) whose names appear on the Register of Members/List of Beneficial Owners as on the cutoff date i.e. 23[rd] September 2022 will be entitled to vote on the resolutions set forth in this Notice. The instructions for e-voting are annexed to this Notice.

5. The Register of Members and the Share Transfer Books will remain closed from Saturday, 24[th] September 2022 to Friday, 30[th] September 2022 (both days inclusive) for the purpose of the Annual General Meeting.

6. The Board of Directors of the Company (“the Board”), has appointed Mr. Chirag Jain, Practicing Company Secretary (COP: 13687) as the Scrutinizer, for conducting the e-voting process in a fair and transparent manner. Vote once cast by the member cannot be changed /altered.

7. Pursuant to Regulation 26(4) and 36(3) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, (“SEBI Listing Regulations”) and the Secretarial Standard – 2 on “General Meetings”, the particulars of Directors seeking appointment/re-appointment at the meeting are annexed to the Notice.

8. In case of joint holders attending the meeting, the member whose name appears as the first holder in the order of the names as per the Register of Members of the Company will be entitled to vote.

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1. Members desiring any information as regards the accounts are requested to write to the compliance officer at an early date so as to enable the management to reply at the meeting. For any communication, the members may also send requests to the company’s investor email id: [email protected], [email protected].

2. As per the requirement of the Secretarial Standard - 2 on “General Meetings” the route map showing directions to reach the venue of the meeting is annexed to the Notice.

3. The Notice of the AGM along with the Annual Report of 2021-22 is being sent by electronic mode whose email addresses are registered with the Company/Depository Participants, unless any member has requested for physical copy of the same. For members who have not registered their email addresses, a physical copy is being sent by permitted mode. To support the ‘Green Initiative’ Members who have not registered their email addresses are required to register the same with the Company / Depository. Members may note that this Notice and the Annual Report 2021-22 will also be available on the Company’s website viz. www.avance.in

THE INTRUCTIONS OF SHAREHOLDERS FOR REMOTE E-VOTING ARE AS UNDER:

1. Pursuant to the provisions of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014 (as amended) and Regulation 44 of SEBI (Listing Obligations & Disclosure Requirements) Regulations 2015 (as amended), and MCA Circulars dated April 08, 2020, April 13, 2020 and May 05, 2020 the Company is providing facility of remote e- voting to its Members in respect of the business to be transacted at the AGM. For this purpose, the Company has entered into an agreement with Central Depository Services (India) Limited (CDSL) for facilitating voting through electronic means, as the authorized e-Voting’s agency. The facility of casting votes by a member using remote e-voting as well as the e-voting system on the date of the AGM will be provided by CDSL.

2. In line with the Ministry of Corporate Affairs (MCA) Circular No. 17/2020 dated April 13, 2020, the Notice calling the AGM/EGM has been uploaded on the website of the Company at www.avance.in. The Notice can also be accessed from the websites of the Stock Exchange i.e. BSE Limited at www.bseindia.com. The AGM Notice is also disseminated on the website of CDSL (agency for providing the Remote e-Voting facility and e-voting system during the AGM) i.e. www.evotingindia.com.

THE INTRUCTIONS OF SHAREHOLDERS FOR E-VOTING:

• Step 1: Access through Depositories CDSL/NSDL e-Voting system in case of individual shareholders holding shares in demat mode.

• Step 2: Access through CDSL e-Voting system in case of shareholders holding shares in physical mode and non-individual shareholders in demat mode.

• (i) The voting period begins on Tuesday, 27[th] September 2022 at 9.00 a.m. and ends on Thursday, 29[th] September 2022 at 5.00. p.m. During this period shareholders’ of the Company, holding shares either in physical form or in dematerialized form, as on the cut-off date (record date) of 23[rd] September 2022 may cast their vote electronically. The e-voting module shall be disabled by CDSL for voting thereafter.

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• (ii) Shareholders who have already voted prior to the meeting date would not be entitled to vote at the meeting venue.

• (iii) Pursuant to SEBI Circular No. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated 09.12.2020, under Regulation 44 of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, listed entities are required to provide remote e-voting facility to its shareholders, in respect of all shareholders’ resolutions. However, it has been observed that the participation by the public non-institutional shareholders/retail shareholders is at a negligible level.

Currently, there are multiple e-voting service providers (ESPs) providing e-voting facility to listed entities in India. This necessitates registration on various ESPs and maintenance of multiple user IDs and passwords by the shareholders.

In order to increase the efficiency of the voting process, pursuant to a public consultation, it has been decided to enable e-voting to all the demat account holders, by way of a single login credential, through their demat accounts/ websites of Depositories/ Depository Participants. Demat account holders would be able to cast their vote without having to register again with the ESPs, thereby, not only facilitating seamless authentication but also enhancing ease and convenience of participating in e-voting process.

Step 1: Access through Depositories CDSL/NSDL e-Voting system in case of individual shareholders holding shares in demat mode.

• (iv) In terms of SEBI circular no. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020 on e- Voting facility provided by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Participants. Shareholders are advised to update their mobile number and email Id in their demat accounts in order to access e-Voting facility.

Pursuant to abovesaid SEBI Circular, Login method for e-Voting and joining virtual meetings for Individual shareholders holding securities in Demat mode CDSL/NSDL is given below:

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Important note: Members who are unable to retrieve User ID/ Password are advised to use Forget User ID and Forget Password option available at abovementioned website.

Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i.e. CDSL and NSDL

Step 2 : Access through CDSL e-Voting system in case of shareholders holding shares in physical mode and non-individual shareholders in demat mode.

• (v) Login method for e-Voting and joining virtual meetings for Physical shareholders and shareholders other than individual holding in Demat form.

• 1) The shareholders should log on to the e-voting website www.evotingindia.com.

• 2) Click on “Shareholders” module.

• 3) Now enter your User ID -

• a. For CDSL: 16 digits beneficiary ID,

• b. For NSDL: 8 Character DP ID followed by 8 Digits Client ID,

• c. Shareholders holding shares in Physical Form should enter Folio Number registered with the Company.

• 4) Next enter the Image Verification as displayed and Click on Login.

• 5) If you are holding shares in demat form and had logged on to www.evotingindia.com and voted on an earlier e-voting of any company, then your existing password is to be used.

• 6) If you are a first-time user follow the steps given below:

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• (vi) After entering these details appropriately, click on “SUBMIT” tab.

• (vii) Shareholders holding shares in physical form will then directly reach the Company selection screen. However, shareholders holding shares in demat form will now reach ‘Password Creation’ menu wherein they are required to mandatorily enter their login password in the new password field. Kindly note that this password is to be also used by the demat holders for voting for resolutions of any other company on which they are eligible to vote, provided that company opts for e-voting through CDSL platform. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential.

• (viii) For shareholders holding shares in physical form, the details can be used only for e-voting on the resolutions contained in this Notice.

• (ix) Click on the EVSN for the relevant company name i.e. Avance Technologies Limited on which you choose to vote.

• (x) On the voting page, you will see “RESOLUTION DESCRIPTION” and against the same the option “YES/NO” for voting. Select the option YES or NO as desired. The option YES implies that you assent to the Resolution and option NO implies that you dissent to the Resolution.

• (xi) Click on the “RESOLUTIONS FILE LINK” if you wish to view the entire Resolution details.

• (xii) After selecting the resolution, you have decided to vote on, click on “SUBMIT”. A confirmation box will be displayed. If you wish to confirm your vote, click on “OK”, else to change your vote, click on “CANCEL” and accordingly modify your vote.

• (xiii) Once you “CONFIRM” your vote on the resolution, you will not be allowed to modify your vote.

• (xiv) You can also take a print of the votes cast by clicking on “Click here to print” option on the Voting page.

• (xv) If a demat account holder has forgotten the login password then Enter the User ID and the image verification code and click on Forgot Password & enter the details as prompted by the system.

• (xvi) Additional Facility for Non – Individual Shareholders and Custodians –For Remote Voting only.

• Non-Individual shareholders (i.e. other than Individuals, HUF, NRI etc.) and Custodians are required to log on to www.evotingindia.com and register themselves in the “Corporates” module.

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• A scanned copy of the Registration Form bearing the stamp and sign of the entity should be emailed to [email protected].

• After receiving the login details a Compliance User should be created using the admin login and password. The Compliance User would be able to link the account(s) for which they wish to vote on.

• The list of accounts linked in the login should be mailed to [email protected] and on approval of the accounts they would be able to cast their vote.

• A scanned copy of the Board Resolution and Power of Attorney (POA) which they have issued in favour of the Custodian, if any, should be uploaded in PDF format in the system for the scrutinizer to verify the same.

• Alternatively Non Individual shareholders are required to send the relevant Board Resolution/ Authority letter etc. together with attested specimen signature of the duly authorized signatory who are authorized to vote, to the Scrutinizer and to the Company at the email address viz; [email protected] / [email protected], if they have voted from individual tab & not uploaded same in the CDSL e-voting system for the scrutinizer to verify the same.

PROCESS FOR THOSE SHAREHOLDERS WHOSE EMAIL/MOBILE NO. ARE NOT REGISTERED WITH THE COMPANY/DEPOSITORIES.

1. For Physical shareholders- please provide necessary details like Folio No., Name of shareholder, scanned copy of the share certificate (front and back), PAN (self-attested scanned copy of PAN card), AADHAR (self-attested scanned copy of Aadhar Card) by email to Company/RTA email id.

2. For Demat shareholders, please update your email id & mobile no. with your respective Depository Participant (DP).

3. For Individual Demat shareholders – Please update your email id & mobile no. with your respective Depository Participant (DP) which is mandatory while e-Voting & joining virtual meetings through Depository.

If you have any queries or issues regarding attending AGM & e-Voting from the CDSL e-Voting System, you can write an email to [email protected] or contact at 022- 23058738 and 02223058542/43.

All grievances connected with the facility for voting by electronic means may be addressed to Mr. Rakesh Dalvi, Sr. Manager, (CDSL) Central Depository Services (India) Limited, A Wing, 25[th] Floor, Marathon Futurex, Mafatlal Mill Compounds, N. M. Joshi Marg, Lower Parel (East), Mumbai – 400 013 or send an email to [email protected] or call on 022-23058542/43.

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ANNEXURE A

Details of Directors seeking Appointment/ Re-appointment at the ensuing Annual General Meeting:

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EXPLANATORY STATEMENT PURSUANT TO SECTION 102 OF THE COMPANIES ACT, 2013:

Item No. 4:

The Board of Directors at its meeting held on 6[th] September 2017 had appointed Mr. Akshay Nawale as an Additional Independent Director of the Company to hold office till the next Annual General Meeting. Further, the Members at the Annual General Meeting held on 29[th] September 2017 appointed Mr. Akshay Nawale as an Independent Director to hold office for a term of 5 (five) years. Accordingly, his tenure as an Independent Director is due for expire on 5[th] September 2022.

In terms of provisions of section 178 of the Companies Act, 2013, the Nomination and Remuneration Committee of the Company shall recommend to the Board of the Directors, the appointment/ reappointment of a Director. In terms of provisions of section 149(10) of the Companies Act, 2013, an independent director shall hold office for a term up to five consecutive years on the Board of a Company but shall be eligible for re-appointment on passing of a special resolution by the Shareholders of the Company and disclosure of such appointment in the Board's report.

The Independent Directors shall be appointed by the Board of Directors of the Company, based on the nomination received from Nomination and Remuneration Committee, constituted by the Board, in accordance with Applicable acts and by-laws. the Independent Director(s) to be so appointed shall be persons holding requisite knowledge and experience in their respective fields, which the Board deems beneficial to the Company.

The Company has received the consent from Mr. Akshay Nawale to act as the Director in the prescribed Form DIR-2 under Section 152(5) of the Act and Rule 8 of the Companies (Appointment and Qualifications of Directors) Rules, 2014 along with the declaration on criteria of Independence as per Section 149(6) of the Act. After taking into account the performance evaluation, during his first term of five years and considering the knowledge, acumen, expertise and experience in respective fields and the substantial contribution made by Mr. Akshay Nawale during his tenure as an Independent Director since his appointment, the Nomination and Remuneration Committee at its meeting held on 5[th] September 2022 has considered, approved and recommended the re-appointment of Mr. Akshay Nawale as an Independent Directors for a second term of five years with effect from 6[th] September 2022.

The Board of Directors at its meeting held on 5[th] September 2022 has approved the proposal for reappointment of Mr. Akshay Nawale as an Independent Director for a second term of five consecutive years with effect from 6[th] September 2022. In line with the aforesaid provisions of the Companies Act, 2013 and

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in view of long, rich experience, continued valuable guidance to the management and strong Board performance of Mr. Akshay Nawale, the Shareholders are requested to approve the re-appointment of Mr. Akshay Nawale as an Independent Directors for a second term of five consecutive years with effect from 6[th] September 2022.

The Board recommends the Resolution for approval of the Members as a Special Resolution as set out in the item no. 4 of the notice. Except Mr. Akshay Nawale, being the appointee, no other Director or Key Managerial Personnel of the Company or their respective relatives is/ are concerned or interested, financially or otherwise, in the said Resolution.

By the order of the Board For Avance Technologies Limited Sd/Srikrishna Bhamidipati

Place: Mumbai Srikrishna Bhamidipati Date: 5[th] September 2022 Chairman & MD

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AVANCE TECHNOLOGIES LIMITED

(CIN: L51900MH1985PLC035210) Registered Office : Office No. 226/227, Majestic Center, Second Floor, 144 Opera House, Mumbai – 400 004. Email: [email protected], [email protected]; Website: www.avance.in; Contact No.: +91 9594988351

38[th] ANNUAL GENERAL MEETING

Friday, 30[th] September 2022 at 10.30 a.m.

PROXY FORM

(Pursuant to section 105(6) of the Companies Act, 2013 and Rule 19(3) of the Companies (Management and Administration) Rules, 2014)

I/We being the member(s) of Avance Technologies Limited holding __ shares, hereby appoint:

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1. Name: ___________
Address: ___________
Email: ______Signature: ___
or failing him/her;
2. Name: ____________
Address: __________
Email: ______Signature: ___
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as my/our proxy to attend and vote (on a poll) for me/us and on my/our behalf at the 38th Annual General Meeting of the Company, to be held on Friday, 30[th] September 2022 at 10.30 a.m. at Sammelan Hall, A101, Samarth Complex, Jawahar Nagar, Goregaon (West), Mumbai – 400 104 and at any adjournment thereof in respect of such resolutions as are indicated below:

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1. To approve the re-appointment of Mr. Akshay Nawale (DIN: 07597069) as an Independent Director of the Company for a second term of five consecutive years.

2. It is optional to put an ‘X’ in the appropriate column against the Resolutions indicated in the Box.

If you leave the ‘For’ or ‘Against’ column blank against any or all Resolutions, your Proxy will be entitled to vote in the manner as he/she thinks appropriate.

Note: Notwithstanding the above, the Proxies can vote on such other items which may be tabled at the meeting by the members present.

Signed this ___day of _____2022.

Member’s Signature ________

Signature of Proxy holder __________

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Affix Re 1
Revenue
Stamp
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Signature of Proxy holder (2[nd] ) ______

NOTE:

This form of proxy in order to be effective should be duly completed and deposited at the Registered Office of the Company, not less than 48 hours before the commencement of the Meeting.

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AVANCE TECHNOLOGIES LIMITED

(CIN: L51900MH1985PLC035210) Registered Office : Office No. 226/227, Majestic Center, Second Floor, 144 Opera House, Mumbai – 400 004. Email: [email protected], [email protected]; Website: www.avance.in; Contact No.: +91 9594988351

38[th] ANNUAL GENERAL MEETING Friday, 30[th] September 2022 at 10.30 a.m

ATTENDANCE SLIP

I/ We hereby record my/ our presence at the 38[th] Annual General Meeting of the Company to be held on Friday, 30[th] September 2022 at 10.30 a.m. at Sammelan Hall, A101, Samarth Complex, Jawahar Nagar, Goregaon (West), Mumbai – 400 104.

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Route Map for 38[th] Annual General Meeting

Date : 30[th] September 2022 Day : Friday Time : 10.30 a.m. Address : Sammelan Hall, A101, Samarth Complex, Jawahar Nagar, Goregaon (West), Mumbai – 400 104.

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